Event Equipment Setup- Crew Member

Job Summary

Dee Best Events & Rentals LLC

Job Description: Event Equipment Setup- Staff Member

Employment Type: Part-Time, On-Call
Location: St. Louis, Missouri, and surrounding service areas
Compensation: Hourly pay at a rate agreed upon before each assignment
Schedule: As needed, based on confirmed bookings and setup or takedown appointments

1. Position Summary

Dee Best Events & Rentals LLC is seeking a dependable, hardworking, and safety-conscious Event Equipment Setup Crew Member to assist with the delivery, installation, securing, breakdown, and handling of event rental equipment.

This position primarily supports larger event setups involving tents, inflatable attractions, tables, chairs, and other rental inventory. The ideal candidate is comfortable performing physical work, following instructions, working as part of a team, and providing professional service at customer properties and event venues.

This is an on-call position, meaning assignments depend on business needs and confirmed bookings. Hours may vary from week to week and may include weekends, holidays, early mornings, evenings, and occasional late-day takedowns.

2. Key Responsibilities

Tent Setup and Takedown

• Load, unload, organize, and assemble tent frames, poles, stakes, weights, sidewalls, and related equipment.
• Assist with raising, positioning, securing, and dismantling tents according to manufacturer instructions and company procedures.
• Help assess setup areas for obstacles, ground conditions, and potential safety hazards.
• Organize tent components and assist with eturn equipment to the designated storage location.

Inflatable Setup and Takedown

• Assist with positioning, unfolding, installing, securing, and dismantling bounce houses, slides, sports games, and other inflatable attractions.
• Help connect blower equipment and manage electrical cords safely.
• Inspect setup areas for debris, sharp objects, overhead hazards, and other potential risks.
• Assist with deflating, folding, rolling, cleaning, and packing inflatables for storage and future rentals.

Equipment Handling and Delivery Support

• Load, unload, transport, and organize tents, inflatables, tables, chairs, blowers, weights, tools, and other rental supplies.
• Secure equipment during transportation to prevent damage.
• Assist with placing equipment in the designated setup area at residential properties, private venues, and other approved event locations.
• Help maintain accurate inventory and ensure all equipment and accessories are accounted for before leaving a job site.
• Assist with keeping company equipment, tools, and storage areas clean and organized.

Breakdown and Pickup

• Return to event sites at assigned pickup times when scheduled.
• Dismantle and pack equipment, collect accessories, and load items for return.
• Check the setup area for company property, including stakes, cords, weights, tools, and other supplies.
• Leave the customer's property reasonably clean and free of company equipment and debris.

General Event Support

• Follow directions from the business owner or designated crew lead.
• Communicate promptly regarding availability, arrival times, delays, and assignment completion.
• Notify the owner of access issues, unsuitable setup conditions, missing inventory, equipment damage, or other unexpected problems.
• Maintain a courteous and professional attitude when interacting with customers, venue representatives, and fellow crew members.
• Protect customer property and maintain confidentiality regarding customer addresses, event details, and business information.

3. Safety and Equipment Care

Safety must always take priority over speed. Crew members are expected to:

• Follow company procedures, manufacturer instructions, and all applicable safety requirements.
• Use proper lifting techniques and request assistance or appropriate handling equipment for heavy or awkward loads.
• Never improvise tent anchoring methods or bypass required inflatable safety procedures.
• Keep clear of pinch points, unstable structures, moving equipment, and other hazards.
• Stop work and notify the owner if weather, ground conditions, equipment damage, or another hazard makes the job unsafe.
• Never operate equipment or perform tasks without appropriate training or authorization.
• Immediately report injuries, accidents, near misses, property damage, missing parts, or defective equipment.

4. Qualifications and Requirements

Applicants should be:

• Dependable, punctual, and able to communicate professionally.
• Comfortable performing hands-on physical work and working as part of a team.
• Able to lift, carry, push, pull, and move equipment safely, with assistance when needed.
• Willing to work flexible hours, including weekends and occasional early mornings or evenings.
• Comfortable working outdoors in varying weather conditions when it is safe to do so.
• Able to follow instructions and interact respectfully with customers, families, children, and venue representatives.
• Willing to learn proper equipment handling, installation, anchoring, and takedown procedures.

Previous experience in event setup, tent installation, inflatable rentals, moving, landscaping, construction, or warehouse work is preferred but not required.

A valid driver's license is preferred if driving duties may be assigned. Driving a company vehicle or towing a trailer requires separate authorization and any legally required licensing.

5. Physical and Working Conditions

This position involves standing, walking, bending, kneeling, lifting, carrying, pushing, and pulling equipment. Work may take place on grass, pavement, gravel, driveways, and other surfaces at customer properties and event venues.

Some equipment is heavy, bulky, or awkward to handle. Team lifting, carts, dollies, and other appropriate equipment should be used when necessary. Crew members are not expected to lift or move loads beyond their safe capabilities.

Outdoor assignments are subject to weather conditions and the company's safety decisions.

6. Work Schedule and Compensation

This is a part-time, on-call position. Work opportunities depend on business needs, confirmed bookings, and scheduled setup or takedown appointments. Weekly hours are not guaranteed and may fluctuate.

Before accepting an assignment, the crew member will be informed of the agreed hourly rate, expected duration, meeting location, job-site address, and anticipated schedule.

Any changes to the assignment or additional hours must be communicated to the owner. All hours worked must be accurately recorded and paid in accordance with applicable wage and hour laws.

7. Performance Expectations and Professional Boundaries

A successful crew member is expected to arrive on time, work efficiently, follow directions, handle equipment responsibly, prioritize safety, and communicate problems promptly.

Crew members represent Dee Best Events & Rentals LLC at every job site and are expected to treat customers, their property, and fellow crew members with respect.

Unless specifically authorized, crew members may not:

• Change a customer's order or rental arrangements.
• Promise discounts or negotiate rental prices.
• Collect customer payments or make financial commitments on behalf of the business.
• Make unauthorized promises or commitments on behalf of the company.
• Allow customers to use rental equipment before installation is complete and the equipment has been approved for use.

Any questions, customer requests, or safety concerns outside the crew member's assigned responsibilities must be referred to the owner or designated crew lead.

8. Equal Opportunity and Hiring Considerations

Dee Best Events & Rentals LLC seeks dependable individuals who can perform the essential duties of the position safely, with reasonable accommodations where applicable. Hiring and employment decisions will be made in accordance with applicable federal, Missouri, and local laws.

Pay: $15.00 - $25.00 per hour

Work Location: In person

Salary : $15 - $25