What are the responsibilities and job description for the Administrative Assistant (Full-Time) position at Dedicated Recruiting?
Company Description
Dedicated Recruiting is a talent acquisition platform specializing in Finance & Accounting, Marketing & Creative, and Administrative & Customer Support sectors. By understanding each client’s unique hiring needs, we offer tailored job postings, advanced candidate search tools, and thorough screening processes. We provide personalized, data-driven solutions to connect businesses with skilled professionals for both onsite and remote positions. Our goal is to help organizations build efficient teams aligned with their goals and culture.
This position supports management and administrative functions across publishing and business operations. The role oversees technical reading, manuscript preparation, and supervises two writers. It also assists with billing and business management tasks to improve workflow efficiency and organizational structure.
Key Responsibilities
- Management and Administrative Support
- Organize research, notes, and technical content for publication projects.
- Prepare structured outlines, summaries, and review materials.
- Maintain project schedules, deadlines, communication logs, and milestone updates.
- Develop and manage internal workflows, SOPs, and documentation systems.
- Coordinate communication between departments, writers, editors, and management.
Publishing and Content Management Duties
- Oversee the full publishing lifecycle from initial concept to final manuscript release.
- Supervise two writers, including assigning tasks, tracking progress, and ensuring quality standards.
- Perform detailed technical reading to confirm clarity, accuracy, and consistency in all content.
- Work with external editors, layout designers, and contractors as needed.
- Maintain branding, formatting, and tone consistency across all publications.
Billing and Business Management Support
- Assist with billing processes including collecting billable hours, preparing invoices, and maintaining financial records.
- Support business management tasks such as tracking projects, preparing reports, and organizing operational data.
- Help streamline administrative systems and improve cross-department coordination.