Executive Assistant/Operations Coordinator

Company background

At Decisions Oriented, we strive to attract and retain top-talent team members by offering competitive salaries, innovative benefits, and a family first work environment. We want to enlist our team members in our vision and journey to create a company culture like no other that will foster an environment of support, giving, and service to one another.

Role Specifics

The Executive Assistant & Operations Coordinator provides high-level administrative support to senior leadership while coordinating key operational functions across the organization. This role combines traditional executive support with project coordination, operational process management, and cross-department communication to ensure efficient daily operations. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Day in the life

Key Responsibilities

Executive Support:

• Manage executive calendars, including scheduling meetings, coordinating logistics, and prioritizing commitments.
• Prepare briefing materials, presentations, agendas, and reports for meetings and executive decision-making.
• Coordinate domestic and international travel arrangements including itineraries, accommodations, and expense reports.
• Serve as a primary point of contact between the executive office and internal/external stakeholders.
• Screen calls, emails, and requests; prioritize communication and respond on behalf of executives when appropriate.
• Maintain confidential files, records, and executive correspondence.

Operations Coordination

• Support day-to-day organizational operations and administrative workflows.
• Assist with implementation and monitoring of operational policies, procedures, and systems.
• Help manage vendor relationships, service contracts, and office operational needs.
• Manage certifications, licenses and subscriptions
• Assist leadership with internal planning initiatives and organizational projects.
• Support budget tracking, expense monitoring, and operational reporting.

Project & Meeting Management

• Plan and coordinate internal meetings, leadership meetings, and organizational events.
• Prepare agendas, take meeting minutes, and track action items and deliverables.
• Assist with project tracking using project management tools.
• Follow up with team members to ensure timely completion of tasks and initiatives.

Administrative & Organizational Support

• Manage document organization, filing systems, and digital records.
• Coordinate office operations such as supplies, facilities issues, and equipment.
• Assist with onboarding logistics for new hires and administrative coordination with HR.Must-have skills
• Support internal communications and documentation for operational processes.

Required Qualifications

• Associates degree or equivalent professional experience.
• 2– 5 years of experience supporting senior executives or leadership teams.
• Experience coordinating projects or operations in a professional environment.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills.
• High level of discretion and ability to manage confidential information.
• Proficiency in Microsoft Office or Google Workspace.

Preferred Qualifications

• Experience in operations, project coordination, or office management.
• Familiarity with project management tools (Google Drive, Confluence, JIRA, etc.).
• Experience working in a fast-paced, high-growth organization.

Core Competencies

• Organization and attention to detail
• Strategic thinking and problem solving
• Communication and stakeholder management
• Initiative and proactive planning
• Project coordination and follow-through
• Confidentiality and professionalism

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Compensation Package:

• Employee stock purchase plan

Experience:

• Executive administrative support: 2 years (Preferred)

Ability to Commute:

• Odenton, MD 21113 (Preferred)

Work Location: In person

Salary : $40,000 - $50,000