What are the responsibilities and job description for the Secretary/Treasurer position at Decatur Township?
SECRETARY/TREASURER
DEFINITION - This position involves assisting the Board of Supervisors with the planning and administrative activities of the Township. Work involves assisting in the direction of activities of the government units. This employee is responsible for providing special assistance in financial administration, planning, research and other related functions. The Township Administrative Secretary/Treasurer will act as a liaison to the Board of Supervisors and coordinate and administrate functions for the effective operations of the township. General direction is received through conferences, directives and discussion. The employee must exercise considerable independent judgment on behalf of the Board. Work is performed under the direction of the Board of Supervisors and its Chairman. Attendance is required at all regularly scheduled meetings, special meetings and work sessions.
TYPICAL DUTIES
Assists in developing Township objectives and the formulation and implementation of policies, procedures and regulations concerned with the administration of government.
Prepares and manages the financial budget. Formulates an annual budget based on the approved revenue and expense projections for the coming fiscal year.
Performs all Accounts Payable/Accounts Receivable functions. Invests all available funds at optimum rates. Is responsible for Petty Cash.
Oversees all administrative functions and provides assistance to department heads to accomplish Township goals and objectives.
Prepares reports on grant programs and works with other governmental agencies in obtaining information on and preparing applications for grants for community development, recreation and other Township services.
Acts as liaison with Township and County Planning Commissions and consultants, as well as representatives of other levels of government and their various agencies, including but not limited to PennDot, Department of Community and Economic Development, Department of Environmental Protection, and County Commissioners.
Maintains an "active" file of subdivision changes. Files enacted ordinances with appropriate agencies.
Trains Township administrative personnel as necessary.
Receives and processes land use permit applications.
Prepares bid documents, submits advertisements for bids, informs department heads of pending expiration of contracts, maintains bid file and processes all incoming and outgoing bid documents. Maintains contract file and processes contracts and performance bonds; notifies all unsuccessful bidders of bid results. Monitors contract prices against contractors' invoices throughout the year.
Maintains active list of all members of Authorities, Boards and Commissions and notifies the Board of Supervisors of pending expiration dates.
Serves as the payroll and pension officer, overseeing all employment administration.
Prepares and mails sewer service bills.
Processes water shut off notices for non-payment of sewer bills.
Processes the employment and termination of all Township employees and establishes eligibility for benefits and maintains records of same. Coordinates the health insurance enrollment files and processes claims for health and workers' compensation benefits.
Advertises all public meetings and any necessary advertising for departments, boards, commissions, etc.
Prepares reports, agendas and other materials necessary for the operation of the municipality.
Is responsible for records management of all Township files and documents.
Serves as day-to-day liaison with the general public, business and governmental communities. May represent the Township at conferences and meetings.
Periodically attends conferences, seminars or training classes to continually improve skills and keep apprised of current procedures and legislation.
PREFERRED KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of Township Codes and Ordinances.
Knowledge of the principles, techniques, and processes of public or business administration.
Knowledge of office methods and procedures.
Knowledge of personnel principles and practices.
Knowledge of fiscal policies and procedures in municipal finance.
Knowledge of methods and techniques of planning.
Ability to speak and write effectively and prepare and present information for public release.
Ability to establish and maintain effective relationships with co-workers and the general public.
Familiarity with computer operation, Microsoft Office application, Quickbooks, photocopiers, taping equipment and other file automation systems.
Absolute reliability and integrity.
PHYSICAL AND MEDICAL STANDARDS
Valid Pennsylvania driver's license.
Minimum Credit Score of 650- 700
Ability to meet approved minimal physical and medical standards.
Job Type: Full-time
Pay: From $37,440.00 per year
Experience:
- Excel: 1 year (Preferred)
Work Location: In person
Salary : $37,440