Accounts Payable / Accounting Associate

About Deca

Deca Companies is a real estate development and investment firm based in San Francisco. Deca has developed a track record of highly profitable deals spanning the development and investment spectrum. Deca is broadly opportunistic and is focused on three major platforms in the near term: ground-up industrial development, value-add infill industrial (with a particular focus on EV fleet vehicle lots), and ground-up self-storage development. Our portfolio and capital sources are focused on long-term holds, aiming at tax-efficient, generational equity-appreciation. Our projects represent over 6 million sq. ft. and have a finished value of $4 billion. 

Job Description:

We are seeking a highly motivated and detail-oriented Accounts Payable / Accounting Associate to join our dynamic accounting team. The ideal candidate will have experience in Accounts Payable, Construction Accounting, and administrative tasks, with a strong understanding of accounting principles and practices. The role requires a proactive individual with a minimum of 2 years of accounting experience and proficiency in Yardi software. This position offers an excellent opportunity for growth and professional development in a fast-paced environment.

Key Responsibilities:

Accounts Payable:

• Process, verify, and reconcile accounts payable invoices and expense reports.
• Ensure timely and accurate payment to vendors and subcontractors.
• Review and resolve discrepancies or issues related to vendor payments.
• Maintain and update vendor records and filing systems.
• Initiate ACH, wires and manual checks for payment processing.
• Facilitate year end 1099 reporting

Construction Accounting:

• Assist by using software to track and manage construction job costing including budgets, revisions, contract, funding sources and change orders.
• Prepare and maintain detailed construction cost reports.
• Manage data entry of progress billings, and vendor invoice management related to construction projects.
• Work with project and construction managers to ensure proper accounting for job expenses.
• Prepare the monthly draw package for lender submission, ensuring all supporting documents are compiled and organized.

Administrative Support:

• Provide general administrative support to the accounting team, including document preparation and filing.
• Create and process intercompany billings.
• Assist with the preparation of reports, schedules, and notifications for internal and external stakeholders.
• Coordinate with internal departments to ensure smooth and efficient accounting operations.
• Review and manage employee expense reports
• Assist with Ad Hoc reports, file management, creating schedules, reconciliations, and other reporting.
• Oversee the company’s credit card, collect supporting documents, and verify the accurate coding of transactions for different projects.
• Assist with printing, photocopying, collating and packaging of presentation materials.

Software & Systems:

• Utilize Yardi software to maintain accounting records and generate financial reports. Familiar with Voyager, Elevate, Procure to Pay, and Construction.
• Ensure proper coding and classification of all transactions within Yardi.
• Support the implementation of new modules and develop new processes to improve efficiency.

Qualifications:

• Minimum of 2 years of accounting experience, including Accounts Payable. Construction Accounting and Job Cost experience highly recommended.
• Proficient in Yardi software (experience with construction-specific modules is a plus).
• Strong understanding of accounting principles and best practices.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Strong communication skills and ability to work effectively with internal and external stakeholders.
• Proficient in Microsoft Excel and other office software.
• Bachelor’s degree in accounting, Finance, or a related field.

Preferred Skills:

• Experience with construction cost tracking and reporting.
• Knowledge of general ledger accounting and reconciliations.
• Previous experience working in a real estate or construction-related company is a plus.
• Open to systems implementation and enhancement of processes and procedures
• Able to scale with a fast-past growing organization and willingness to learn.

Compensation

• Competitive salary commensurate with experience and location.
• Comprehensive benefits package included.
• This role is also eligible for a discretionary bonus based on individual, department, and company performance.

Deca Companies is proud to be an Equal Opportunity Employer. All employment is decided on the basis of qualifications, merit, and business need. Deca does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by applicable law.