Dean Morgan Office and Records Assistant

** The listed salary/hourly rate is a proposed increase that is pending Board approval in July 2025 

This position begins August 25, 2025 - 8.00 hours/day, 175 days/year

Purpose Statement

The job of Office and Records Assistant (JC541) is done for the purpose/s of assisting the School Office Manager, Administrators, and/or staff with a wide variety of duties, as assigned, including public relations, and school related office, clerical, and cafeteria duties; ensuring accurate attendance accounting, reporting and documentation in regard to assigned building; operating a  variety of office, photocopy and bindery equipment; and providing general clerical support, information and/or direction as may be requested at assigned school site.

This job reports to the Administrator and/or School Office Manager

Essential Functions

• Assists absent office staff (e.g. cover for school nurse, other office members, etc.) for the purpose of ensuring the effective functioning of assigned area and the provision of required services.
• Communicates with a wide variety of individuals (e.g. students, teachers, parents, staff, district and county administration, government agencies, other districts, courts, etc.) for the purpose of providing information, resolving problems and/or de-escalating conflicts, and coordinating activities and processes.
• Maintains a variety of confidential and non-confidential manual and electronic documents, files and records (e.g. attendance, discipline, bus, federal lunch program, inventory of supplies, job status and equipment problems, state reports, student cumulative folders, keys, budget, calculate and monitor call timecard activity, etc.) for the purpose of providing up-to-date reference and verification of compliance with state, federal, and/or district requirements.
• Orders and stocks supplies (e.g. foods, condiments, office supplies, equipment, etc.) for the purpose of ensuring the availability of items as needed.
• Prepares a variety of written materials (e.g. attendance reports, inventory reports, meal program records, cash summary and reconciliation reports, field trip lists, detention lists, counseling groups, passes, correspondence, reports for campus supervisors and ISS personnel, monthly copy reports, booklets, newsletter, maintains bulletin boards, etc.) for the purpose of documenting activities, providing written reference and/or conveying information.
• Processes documents and materials (e.g. discipline records, transcripts, transfers, receipts, meal applications, and mail, etc.) for the purpose of disseminating information to appropriate parties.
• Receives payments from students (e.g. fees, fines, lunch monies, etc.) for the purpose of accurate tracking and documentation of required student payments.
• Researches discrepancies of attendance information and/or documentation (e.g. absence issues, student passes, etc.) for the purpose of ensuring accuracy and adherence to procedures and legal requirements prior to processing for action.
• Responds to inquiries from a variety of internal and external stakeholders (e.g. parents, students, administrators, staff, public agencies, community organizations, etc.) for the purpose of providing requested information and/or direction in accordance with established guidelines.

Other Functions

• Attends various activities, as requested, (e.g. training, staff meetings, district meetings, etc.) for the purpose of receiving and/or conveying information required to perform job functions.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Education:  High school graduation or GED

Salary : $18 - $23