Legal Assistant (Real Estate)

Description

Summary:

Dean Mead, a full-service Florida Business law firm, is seeking a full-time Commercial Real Estate Legal Assistant to work in our Orlando office. Candidates should have a strong background supporting multiple attorneys in commercial real estate practices. The ideal candidate is organized and detail-oriented, capable of managing multiple priorities, and able to work with limited supervision.

A minimum of three years’ experience as a Legal Assistant in Commercial Real Estate or similar practice area is strongly preferred. Candidates must be proficient in Microsoft and PDF products and have proven experience using legal document management softwares. We offer a professional environment with a competitive compensation and benefits package.

Duties And Responsibilities

• Communicate with clients and other parties over the phone and via email.
• Maintain attorney calendars; Schedule and arrange meetings.
• Enter attorney billing in timekeeping software.
• Process expense reports; Track and submit invoices for payment.
• Draft and edit real estate documents, such as purchase and sale agreements, leases, and conveyance documents.
• Prepare closing statements and review closing statements prepared by others.
• Prepare closing disbursement requests and wire authorizations.
• Work with attorneys and paralegals to compile closing packages, as well as assist in the preparation of post-closing binders.
• Maintain real estate transaction records, as well as file physical and electronic documents.
• Prepare local and state government permit applications.
• Maintain attorney lobbyist registration accounts and prepare annual expenditure reports.
• Other administrative duties, as assigned by attorneys, paralegals, and managers.
  
  

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please contact Dean Mead Human Resources.

Other Skills And Abilities

• Desire to work in a fast-paced environment.
• Highly detail-oriented, with a proven ability to manage shifting priorities.
• Excellent communication and organization skills.
• Ability to work effectively within a group or independently.
  
  

Education And Experience

• Minimum of 3 years Legal Assistant experience (Required) in a commercial real estate or similar transactional practice (Preferred).
• Proficient in Microsoft Office Suite and PDF (Required).
• Experience with document management and legal accounting softwares (Required). Experience with iManage (Preferred).
• Florida Notary (Preferred).
  
  

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
  
  

Work Environment

• This position reports to work in-person at our Orlando office.
  
  

Other

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Dean Mead provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.