Project Coordinator

DE-YAN is a brand experience studio built to lead the next era of human connection. We seamlessly fuse creative development, in-house production, and immersive storytelling to create authentic, human-first moments – moments that are proven to build a powerful relationship between brands and their audiences.

With deep roots in fashion, luxury, beauty, and lifestyle, DE-YAN balances concept and craft to create innovative, experience-led creative across five key disciplines: Experiential Design, Motion, Creative Technology, Graphic Design, and Physical Production - all rooted in Creative Strategy and a deep understanding of culture. Our global team of 120 full-time creatives spans New York, Los Angeles, EU, Brazil, and Canada, allowing us to bring diverse perspectives and rigorous precision to every brief.

THE ROLE

We are seeking a Project Coordinator to join our production team. This person will support mid-to-senior level members across verticals, helping to keep multiple client projects on track from kickoff through delivery. As a Project Coordinator, you will work closely with internal teams to assist in meeting project goals, maintaining timelines, and ensuring smooth day-to-day workflow across the studio.

RESPONSIBILITIES

• Support the execution of projects by assisting with resource tracking, timeline maintenance, budget monitoring, project documentation, and status updates
• Help plan, organize, and coordinate project activity to ensure work stays on schedule and within budget
• Collaborate with departments—including creative, production, and technology—to keep work aligned with client objectives and moving forward efficiently
• Assist in translating client needs into clear next steps, creative briefs, and project plans for internal teams
• Track project progress and help prepare status updates and reports for stakeholders
• Develop and maintain project documentation, including internal notes, timelines, meeting recaps, and decks
• Participate in project review meetings with clients and internal teams, taking notes and flagging action items
• Support client-facing communication under the guidance of senior team members
• Assist with physical productions, supporting specific workstreams and helping manage vendor coordination
• Help identify project risks and flag issues to the appropriate team members
• Support quality checks to ensure project deliverables meet studio standards

REQUIREMENTS

• 1–3 years of experience in project coordination or management, preferably in an agency or creative studio setting
• Strong organizational skills and sharp attention to detail
• Clear and professional communication and interpersonal skills
• Ability to juggle multiple projects and priorities simultaneously
• Some experience supporting projects from initial kickoff through final delivery
• Comfortable working both independently and collaboratively in a team environment
• Thrives in a fast-paced, creative environment