QA Compliance Specialist

• Request, collect, review for completeness, and file all required supplier documents for both entities
• Track expiration dates and drive renewals on a standing cadence (60- and 30-day notice), escalating non-responsive suppliers to QA and Purchasing
• Maintain the Approved Supplier List for both entities and keep it reconciled with purchasing records
• Manage the full document set: supplier questionnaires, GFSI certificates (SQF, BRCGS, FSSC 22000) and audit reports, continuing guaranties and letters of guarantee, allergen and sesame declarations, specifications, COAs (micro, heavy metals, mycotoxin, pesticide), country-of-origin and traceability records, Prop 65 statements, kosher and organic certifications, FDA registration numbers, insurance certificates and W-9s
• Verify that incoming lots arrive with required documentation before release; flag gaps to QA and Receiving
• Maintain FSVP supporting records under the direction of the QA Manager

• Complete customer specification forms, quality questionnaires, and vendor qualification packets
• Maintain company profiles and document uploads in customer compliance portals (ReposiTrak, TraceGains, FoodLogiQ and similar)
• Issue company letters of guarantee, allergen statements, Prop 65 statements, and claim documentation to customers
• Serve as the first point of contact for routine customer documentation requests

• Administer the controlled document system: version control, issuance, revision history, and retrieval of obsolete copies
• Maintain the annual SOP and policy review calendar and prompt document owners ahead of due dates
• Administer training records — GMP, food safety, allergen, and new-hire onboarding — and track refresher due dates

• Schedule third-party lab submissions and maintain sample chain-of-custody records
• Track results against specification and escalate out-of-spec findings immediately to the QA Manager
• Maintain the testing calendar and environmental monitoring records

• Prepare documentation packets and coordinate logistics for SQF audits, customer audits, kosher inspections, and FDA inspections
• Schedule internal audits and track findings and corrective actions to closure
• Administer mock recall and traceability exercises and compile the results
• Maintain the CAPA log, supplier nonconformance log, and customer complaint log
• Manage kosher ingredient submissions and annual certification renewals

• Monitor FDA import alerts, refusal reports, and recall notices against the active supplier list and current inventory; escalate hits to QA and Purchasing

• 90 days: You know both supplier lists cold, have audited every file, and delivered a gap report showing what's missing or expired.
• 6 months: No expired documents on active suppliers. Renewals go out on schedule without prompting. Customer documentation requests are answered same-day.
• 12 months: Documentation is a non-issue in the SQF audit. Any record — supplier, customer, training, or lab — can be produced on request within the hour.

• 2–4 years in food industry quality assurance, document control, regulatory compliance, or supplier management
• Working familiarity with HACCP, GMPs, and FSMA, and the ability to learn SQF and FSVP recordkeeping requirements quickly
• Strong Excel skills (filtering, lookups, tracking logs) and comfort with document management systems and web-based customer portals
• Exceptional attention to detail and follow-through; able to manage hundreds of open items without losing track
• Professional persistence — comfortable following up repeatedly with suppliers and customers who don't respond
• Clear written communication for correspondence with domestic and international suppliers and with customer quality teams

• Bilingual English/Spanish, written and verbal
• HACCP and/or PCQI certification
• Direct experience with SQF Edition 9, FSVP, or supplier approval programs
• Experience with customer compliance portals such as ReposiTrak, TraceGains, or FoodLogiQ
• Background in spices, botanicals, dried produce, or other high-risk imported ingredients
• Experience preparing for or participating in third-party audits or FDA inspections

Salary : $31 - $37