Administrative Coordinator 3 (Child Welfare - Lafayette Region - Vermilion Parish)

About this Job

Department MISSION

DCFS is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters.

We’re looking for an Administrative Coordinator 3 to serve as the first point of contact at the agency in our Child Welfare Office in Vermilion Parish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly.

Selected Core Competencies:

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal
  and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well supported
  conclusions

Selected Preferred Competencies:

• Acting Decisively: The ability to make timely, confident decisions using sound reason.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote
  understanding and engagement.
• Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.
• Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
• Making Accurate Judgments: The ability to assess options, weigh risks, and make sound decisions using available information and logical
  reasoning.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.
• Using Data: The ability to collect, analyze, and use data to generate insights and inform decisions.

Minimum Qualifications

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• 
  Provides clerical support for the Foster Care and Family Services program for children in foster care and restrictive facilities.

• Performs numerous computer functions such as inputting payment forms, typing social summaries, letters, open and close, make changes on case records, check and send emails daily, perform clearances for possible location of clients, run clearances on clients for various programs.

• Process case records which involves labeling, guides sheets, TIPS forms, etc...

• Compile and edit Foster Parent expense sheets and vendor reimbursements.

• Maintain financial folders for foster children

• Transport client to and from appointments

• Process employee time records

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Applicants qualifying based on college training or receipt of a baccalaureate degree will be required to submit an official college transcript to verify credentials claimed prior to appointment. Please make every effort to attach a copy of your transcript to your application. The transcripts can be added as an attachment to your online application. The selected candidate will be required to submit original documentation upon hire.