Project Manager (Capital Projects) CS-13

Job Summary

The Capital Projects Manager (CPM) position is part of the District of Columbia Public Library (DCPL) Capital Planning and Construction division.

The District of Columbia Public Library is a vital and cherished institution with significant ongoing investments in new and modernized libraries across all eight wards. Beautiful, award-winning, well-loved libraries make up the Library Built environment within the District and are benchmarked nationally and internationally.

Capital Planning and Construction is responsible for new construction and renovations with a strong commitment to excellence in the civic built environment. We are focused on creating civic destinations that are context-sensitive, human-centered, and climate-forward.

The position reports to the Director of the division.

The position is primarily based out of MLK Jr. Memorial Library, a landmark, and celebrated central library that reopened after an extensive $200M renovation in 2020. This position is one-year term renewable year over year, subject to performance, compatibility of skillset to project phase and continued funding.

The position will have significant impact both within and outside the DC Public Library in safeguarding and enhancing credibility within the communities, District administration and agencies, as well as with design and construction industry partners.

The CPM will routinely collaborate with internal library team members, design & construction firms, trade contractors, utility companies, furniture, fixtures and equipment suppliers, other service providers, and district agencies.

Major Duties And Responsibilities

• The CPM will support human-centered and inclusive design that is responsive to the needs of the community with age-appropriate environments that accommodate a diverse range of library patrons and facilitate various activities.
• The CPM will shepherd the delivery of the assigned new construction and renovation projects within the Library Built Environment Roadmap within budget and on time while adhering to safety and compliance requirements.
• The CPM will seek guidance as needed to then independently manage and monitor the simultaneous design, construction or renovation of 1 to 2 library projects.
• With direction from the Director, CPM will contribute to the projects that are climate-forward, net-zero energy ready.
• The CPM will support design and construction that integrates advanced building systems, including acoustics, mechanical, electrical, plumbing, building automation, AV technology, and security, into resilient and vibrant interior spaces within a high-performing building envelope.
• The CPM will collaborate with the CPM team to make recommendations to the Division head for approval, to enable timely decisions, holding collaborators and contractors accountable, and initiating corrective actions when needed.
• The CPM will be extremely organized and maintain strict project records including document control and flow.
• The CPM will formulate and refine succinct scopes of work, propose project delivery methodologies, formulate well thought through conceptual schedules, and market informed cost estimates and budgets.
• The CPM will anticipate and proactively initiate administrative, technical, and fiscal actions to mitigate risks to scope, schedule, budget and compliance.
• Based on the needs of the project, the CPM will enable preliminary feasibility studies, site due-diligence investigations, geotech borings, Phase I & II environmental assessments, and map out the regulatory process to validate the project’s scope, budget, schedule for the project.
• During the solicitation process, the CPM will collaborate with the procurement team in selection of the most qualified consulting design, engineering, construction firms and or other contractors. The CPM will provide the Director of Capital Projects a detailed recommendation for award of contract. The CPM will support contract negotiation and contract issuance process including tracking the budgetary and legal sufficiency packages required for Council award.
• Upon award of contract(s), the CPM will serve as the contract administrator, and onboard the selected firm(s) ensuring compliance with all contractual and fiscal statutory requirements throughout the contract term. The CPM will, as required, serve as the contract administrator for assigned contracts and review contractor performance and ensure timely payment for rendered services. The CPM will, as required, serve as a panel member to support team members shepherding concurrent Capital projects.
• During the design process, the CPM will collaborate with consulting design partners to establish and maintain alignment with goals, budget, and schedule, while proactively mitigating risks to success.
• The CPM will monitor projects and flag to the Director any deviation from program goals, agency policies, schedule changes, and changes to the objective performance and operational characteristics of the project.
• For each phase of the design process—starting with building program finalization, through concept, schematic design, design development, permitting, construction documents, and GMP finalization—the CPM with guidance from the Director monitor, and review narratives, drawings, presentations, and specifications.
• At the culmination of each phase, the CPM will ensure alignment with project goals by informing, consulting, seeking input, and obtaining support or approval from relevant internal and external stakeholders and regulatory entities.
• The CPM will have the ability to effectively collaborate with internal staff & external partners who possess extensive knowledge and background in urban development, engineering and architecture.
• The project manager will collaborate with internal and external partners/stakeholders for resolution of complex routine challenges throughout the project lifecycle to ultimately enable successful completion.
• During construction, the CPM will review submittals, ASIs, RFIs, and onsite conditions to ensure adherence to design intent. The CPM will work with design and construction partners to resolve conflicts arising from interpretations of drawings and specifications.
• The CPM will perform site inspections, monitor construction quality, ensure compliance with safety and labor laws, adherence to project schedules, and cost control.
• The CPM will integrate library stakeholders at appropriate points during construction to facilitate a smooth project acceptance process, including equipment start-up, commissioning, testing, training, and staff move-in.
• The CPM will also manage the hand-off of record drawings, specifications, and warranty documents.
• The CPM will apprise and provide the Director of Capital Planning & Chief Procurement Officer with justification for the need for contract change orders related to cost or schedule based on an exhaustive review of site conditions, field measurements, and basis for change in cost or schedule.
• The CPM will be responsible for timely issuances of payments for design and construction services rendered and for ensuring all project closeout requirements have been met.
• The CPM, in conjunction with the design and construction partners, shall support coordination operations with any District and Federal and agencies with jurisdictions through the planning, design and construction phases.
• The CPM will support the Director of Capital Projects, District agencies, contractors and vendors as required for stewardship of the Library built environment.
• The CPM performs related duties as assigned.
  
  

Minimum Qualification Requirements

• Must possess a Bachelor’s Degree from an accredited college or university in either of the following disciplines: Architecture, Interior Design, Building Technology, Engineering, Real Estate, Construction Management, Environmental Science or other related fields. LEED accreditation, professional registration.
• A minimum of 3 years in the AEC (Architecture, Engineering, and Construction) industry with a minimum of 1 year within an owner’s project delivery team.
• Experience in planning, design and construction of typologies such as mixed-use, Cultural, Retail, Civic, or innovative workspace and learning environments.
• Experience of successful delivery of built environment projects while being proactive, collaborative, ethical, and credible.
• Some knowledge of initiating administrative, technical, and fiscal actions to mitigate risks to scope, schedule, budget and compliance.
• Reasonable technical knowledge of successfully supporting concurrent new construction and complex renovation projects, collaboratively through the entire lifecycle, including planning, budgeting, procurement, design, construction, commissioning, outfitting, and transition to occupancy, operations and maintenance.
  
  

Software & Technical Skills

• Microsoft Project, Primavera, and other software packages that are widely used in the construction industry such as Procore, Bluebeam, etc.
  
  

LICENSES AND CERTIFICATIONS

Preferred to possess one or all of the following certifications

• NCARB
• NCIDQ
• AIA
• LEED
• PE
• DBIA
  
  

WORKING CONDITIONS/ENVIRONMENT

Office related work as well as work performed at construction locations. Such visits expose the incumbent to a variety of hazards associated with construction activities, including high noise levels, dust, moving equipment, chemicals, temperature extremes, etc.

DISTRICT REFERENCE CHECK

All applicants who are current or former District of Columbia Government employees will be subject to a background examination prior to the issuance of a conditional offer of employment. This review will include coordination with District agencies where the applicant is currently or was previously employed. The purpose of this examination is to verify the applicant’s employment standing and determine eligibility for rehire, reassignment, or promotion within the District government. Applicants found not to be in good standing may be deemed ineligible for further consideration.

By applying to this vacancy announcement, you hereby authorize the District of Columbia Public Library to conduct a background examination and reference check, including coordination with any District agencies where you are currently or was previously employed, to verify your employment standing and assess your eligibility for continued employment consideration.

GENERAL SUITABILITY SCREENING

This position is subject to general suitability screening; verification of employment history, reference checks and degree/license, as applicable. The appointee to the position may be offered employment contingent upon receipt of a satisfactory general suitability screening.

ENHANCED SUITABILITY SCREENING

The position for which the individual is applying has been identified and designated as security sensitive suitability screening; If tentatively selected for the position, a criminal background check, traffic record check, consumer credit check, and mandatory drug and alcohol test will be conducted (as appropriate); and the appointee to the position may be offered employment contingent upon receipt of a satisfactory enhanced suitability screening.

Other Significant Factors

Type of Appointment: Career Service Term

This position is funded through Capital funds; therefore, it is a three-year term appointment, subject to performance, compatibility of skillset to the project phase, and continued funding.

Tour of Duty/Schedule: This position primarily works during standard business hours with flexibility to perform duties during evenings and weekends to support operational needs.

Department: Director’s Office | Capital’s Projects

Collective Bargaining Unit: This position is covered under a collective bargaining agreement.

Promotion Potential: None

Appointed Salary: The selected incumbent will be appointed at the appropriate salary rate of CS -13.

Budgeted Salary – This position is budgeted for the minimum salary of $106.763 to the maximum salary of $120,451.

Must be authorized to work in the U.S

IMPORTANT NOTE: We appreciate every applicant’s interest. However, only those who meet the qualifications and are considered by the hiring committee or interview panel will be contacted for the next steps in the recruitment process.

RESIDENCY REQUIREMENT

Applicants claiming residency preference will be required to maintain residency in the District of Columbia for a minimum of seven (7) years. Failure to do so may result in forfeiture of employment.

If the position you are applying for is in the Career, Management Supervisory, or Educational Service at an annual salary of one hundred fifty thousand dollars ($150,000) or more, you must establish residency in the District of Columbia within one hundred eighty (180) days of the effective date of the appointment and continue to maintain residency within the District of Columbia throughout the duration of the appointment.

Employment Benefits

Selectee will be eligible for health and life insurance, annual (vacation) and sick leave and will be covered under the District of Columbia government's retirement plan. However, if selectee was previously employed in the District of Columbia government under an appointment for which he/she was eligible for Civil Service Retirement (CSR), contributions to CSR will resume upon re-employment.

EQUAL EMPLOYMENT OPPORTUNITY

The District of Columbia Government does not discriminate or retaliate in employment on the basis of race, color, religion, sex, pregnancy, gender identity and expression, national origin, family responsibilities, political affiliation, sexual orientation, marital status, homeless status, disability, genetic information, age, membership in an employee organization, participation in a legally protected activity, parental status, matriculation, personal appearance, credit information, status as a victim or family member of a victim of domestic violence, sexual offense, or stalking, military service, or other non-merit factor.