Office Coordinator

Office Coordinator

Job Summary

The Office Coordinator is responsible for overseeing and managing the school's enrollment processes, supporting families with enrollment inquiries, and ensuring smooth attendance management. This position plays a key role in maintaining effective communication with families, managing immunization and truancy compliance, and supporting the daily operations of the school office.

Responsibilities:

• Manage Enrollment Dashboard: Oversee and maintain the enrollment dashboard, ensuring that all data is accurate and up to date.
• Enrollment Inquiries & Family Support: Act as the main contact for enrollment-related inquiries and provide support to families throughout the enrollment process, offering guidance and assistance as needed.
• Immunization & Truancy Letters: Manage the distribution of immunization and truancy letters to ensure compliance with health and attendance policies.
• Support Attendance in Quickschools: Assist in managing student attendance records within the Quickschools system, ensuring accuracy and timeliness.
• Assisting with check-ins and ensuring the smooth operation of the arrival process.
• Monitor Enrollment Email Account: Check and respond to the enrollment email account daily, addressing any inquiries or concerns from parents and prospective families in a timely manner.
• School Walkthrough: Conduct a school walkthrough after arrival (around 9:00 AM) to ensure all areas are ready for the day and address any immediate needs.
• Dismissal Duty: Supervise dismissal at the main entrance (3:45 PM), ensuring students are safely picked up, and manage late pick-ups from 4:00 PM to 4:30 PM.
• Support Special Projects: Assist with other special projects or tasks as needed, providing additional support to school operations.
• Build and cultivate relationships with local schools and agencies to recruit students
• Represent DCB during local student recruitment invents including the annual DC EdFest
• Administer medications and provide first-aid to students when the school nurse and other AOM’s are not available.
• Other duties as assigned.

Requirements:

• 1 to 3 years in administrative support, customer service, or a school environment.
• High school diploma or equivalent required; additional coursework in administration or related fields is a plus.
• Previous experience in school administration or enrollment management is preferred
• Strong communication, organizational, and customer service skills.
• Proficiency with office software and school management systems (Quickschools, Gmail, etc.)
• Ability to manage multiple tasks efficiently and prioritize effectively.
• Excellent interpersonal skills and a positive, solution-oriented attitude.
• Ability to work independently and collaboratively in a team setting.

Salary : $23 - $26