What are the responsibilities and job description for the Administrative Assistant of Human Resources position at Dayton Independent School District?
PRIMARY PURPOSE:
Organize and manage the routine work activities of the personnel office and
provide clerical services to the Director of Personnel Services and other staff
members.
QUALIFICATIONS:
Education / Certification
High school diploma or GED
Special Knowledge / Skills
Proficient skills in keyboarding, word processing and file management
Excellent communication and interpersonal skills
Basic math skills
Must possess a high level of proficiency in all Microsoft Office products
Ability to use personal computer and software to develop spreadsheets and
databases and do word processing
Ability to analyze information to determine reasonableness and relevance to
other departments
Ability to coordinate many tasks simultaneously
Maintain strict confidentially
Experience
Three years of secretarial experience, preferably in a public education environment
MAJOR RESPONSIBILITIES AND DUTIES:
Records, Reports and Correspondence
1. Prepare correspondence, forms, manuals, schedules, contracts and
reports for the Director of Personnel Services and other department
staff members, using personal computer.
2. Prepare recruitment and new-hire packets.
3. Assist with the input and maintenance of information in employee database.
4. Prepare and distribute employment contracts.
5. Process and receive criminal history record information, references and other
application materials for all district employees and events.
6. Compile pertinent data as needed when preparing various federal, state and
local reports, including EEOC and Texas Employer New Hire Report.
7. Maintain physical and computerized departmental files.
Accounting
8. Perform routine bookkeeping tasks, including simple arithmetic operations,
for the department.
9. Assist with the preparation and maintenance of Personnel Services Department
budget.
10. Purchase supplies for the department using established State and Dayton ISD
purchasing policies and laws, including office supplies, supplies for various events
throughout the year, recruiting, travel/hotel arrangements, etc.
Other
11. Answer and respond to incoming calls, take reliable messages and route calls
to appropriate staff.
12. Greet visitors and assist employees and applicants with completing
publications and required paperwork.
13. Maintain a schedule of appointments, assist with scheduling and set up of
interviews and meetings.
14. Assist with applicant testing.
15. Make travel arrangements for department.
16. Process job fair registrations, including all travel and hotel arrangements.
17. Prepare materials and pack necessary items for job fairs.
18. Maintain current job posting.
19. Assist with various events throughout the year, including, but not limited to,
Wall of Fame/Teacher of the Year banquet, Employee end of year banquet,
convocation, etc.
20. Schedule, process, prepare for and assist with Substitute Teacher Training.
21. Prepare employees and substitute teacher information to be presented to the
Board of Trustees, monthly as needed.
22. Maintain employee and substitute teacher records in sub-finder software
(Aesop).
23. Provide Aesop help desk support to staff and substitute teachers.
24. Receive, sort and distribute mail and other documents to department staff.
25. Create, gather and/or prepare all supplies/materials for recruiting.
26. Maintain strict confidentiality at all times.
27. Attendance is an essential job function.
28. Other duties as assigned.
Working Conditions:
Mental Demands / Physical Demands / Environmental Factors:
Maintain emotional control under stress; high stress and fast-paced; work with frequent
interruptions; repetitive hand motions; prolonged use of computer; some district-wide travel.
Salary : $19 - $23