Front Office Support - Part Time

Description

As a top-performing charter school in our county and state, Dayspring Academy seeks individuals who thrive in a fast-paced environment, strive for excellence, and are dedicated to their team and the families they serve.

We are here to create an educational family that develops character-driven, culturally literate, lifelong learners who bring value to their community. We are preparing learners in Pasco County, Pre-K through 12th grade, for high school, college, and the workforce by delivering world-class education through the arts in a collaborative environment fueled by a passion for learning.

Dayspring Academy is committed to its policy of offering equal employment opportunities for all persons regardless of race, religion, color, gender, ethnicity, national origin, age, marital status, or disability and acknowledges veteran preference in employment.

Part Time

RESPONSIBILITES

Duties of this position include but are not limited to:

Administrative Support

• Serve as a welcoming presence in the front office for learners, families, and staff
• Perform day-to-day administrative duties including scheduling, data entry, email communication, and file organization
• Provide logistical support for school operations and communications
• Maintain a professional and efficient front office that reflects the values of Dayspring
• Greet and assist visitors, learners, and employees in a warm, welcoming, and professional manner.
• Handle sensitive information in a confidential manner.
• Provide clinic support to learners; distribute learner meds following established protocols and accurately maintain medication logs.
• Assist with campus events.
• Organizing guest teachers and campus call outs.
• Assist the principal and assistant principal as needed.
• Sign in campus visitors via the Raptor system.
• Place monthly Sam's, District warehouse, and other POs as required.
• Receive, sort, and distribute the mail and packages following established procedures.
• Ensure operation of equipment by scheduling preventive maintenance such as calling for repairs; maintaining equipment inventories and supplies; evaluating new equipment and techniques.
• Contribute to team effort by accomplishing related tasks as needed.
• Update all campus-related social media, including Facebook and the school website, with campus highlights and activities.
• Maintain and update the campus calendar.
• Maintain learner's cums files.
• Clean and organize the employee resource area.
• Report unsafe campus situations immediately.
• Perform other duties as assigned.
  
  

Event Vision & Coordination

• Cast vision and lead the preparation, organization, and on-site management of all campus events.
• Follow a 30/60/90 day event planning structure:
• 90 Days Out: Develop an environmental plan (décor, food, performances, atmosphere, etc.)
• 60 Days Out: Finalize event plan, submit orders, confirm logistics
• 30 Days Out: Begin décor preparation, launch volunteer recruitment and sign-ups
• Event Day: Oversee set-up, execute event plan, manage volunteers on-site
  

Events Include (but Are Not Limited To)

• Boosterthon
• Book Fair
• Renaissance Fair
• Field Day
• Winter Festival
• Campus-specific productions
• Graduation ceremonies
• IMPACT
• All-Pro Dad
• Orientation
  
  

Volunteer Engagement & Family Involvement

• Lead family engagement efforts by recruiting, organizing, and assigning volunteers.
• Build strong relationships with parent volunteers, helping them feel valued and equipped.
• Ensure volunteers understand their roles and how they contribute to the Dayspring experience.
  
  

Brand Representation & Atmosphere Creation

• Understand and uphold the Dayspring brand, ensuring all events and front office interactions align with its culture and values.
• Create a learner-centered atmosphere that celebrates learners and community.
  
  

Marketing & Design

• Design event graphics in Canva for school-wide events.
• Adhere to the provided marketing calendar for event promotion timelines.
• Ensure all communication and visuals are on-brand and consistent with Dayspring standards.
  
  

REPORTS TO

Campus Principal

Requirements

REQUIRED QUALIFICATIONS:

• All employees must be fingerprinted and pass a background screening process by the Clearinghouse.
• Must be able to maintain a positive and welcoming demeanor
• At least 3 years of proven and dependable administrative experience
• Must have a high level of professionalism
• Ability to see a project through completion
• Ability to work with minimal supervision
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work with strong organizational and planning skills
• Must possess problem solving skills and be detail oriented
• Excellent written and verbal communication skills
• Must be proficient in MS Office
• Ability to work some nights and weekends
• Must follow established dress code and other school policies