What are the responsibilities and job description for the Office Administrator/Accounts Payable position at Daybar Xpress - Florida?
Office Administrator/Accounts Payable Specialist (On-site - Largo Office)
Daybar Southeast Manufacturing is seeking an Office Administrator/Accounts Payable Specialist to join their accounting team! The ideal candidate will have 3 years of experience in office administration and processing vendor invoices in a manufacturing setting and utilizing the ERP systems to leverage the Accounts Payable function.
Responsibilities
- Perform office administrator duties, such as answering phones, emails, and ordering administrative supplies.
- Monitor and maintain general AP email account.
- Create and receive purchase orders for materials and all supporting documentation, and investigating and resolve discrepancies.
- Perform 3-way match: PO, packing slip, invoices, and enter the invoices in the system.
- Upload all invoices, with packing slips, and purchase orders into the system.
- Maintain Vendor contracts
- Processing shipping copies, and prepare outgoing mail for shipping.
- Provide excellent leadership and attention to detail in all components of accounts payable to ensure accuracy in payments
- Respond to all related inquiries from vendors and internal stakeholders.
- Reconcile vendor statements and stay on top of vendor issues.
- Maintain and file documentation.
- Establish effective and cooperative working relationships with internal departments.
- Perform backup functions as required and participate in cross-training initiatives.
- Other duties as required.
Education/Experience:
- Degree in Accounting, Finance or a related field or 3 years related experience and/or training; or equivalent combination of education and experience.
- Strong analytical and problem-solving skills.
- Strong computer skills including intermediate to advanced Excel.
- Strong organizational skills and ability to prioritize.
- Experience with Acumatica highly preferred.
- Excellent communication and interpersonal skills.
- Excellent time management and organizational skills.
- Detail oriented, self-motivated and able to work with minimal supervision.
- Flexible and adaptable to change in a dynamic environment.
About our Company:
Daybar is a leading provider of commercial Steel Doors and Frames. Our quality products and excellent customer service have made us a leader in our field for over 60 years.
Established in 1964, Daybar is a privately held corporation with facilities in Brampton, Toronto, Calgary, Florida, Texas, Atlanta, and Arizona.
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Education:
- Bachelor's (Required)
Experience:
- Accounts payable: 3 years (Required)
Location:
- Largo, FL 33773 (Preferred)
Work Location: In person
Salary : $20 - $25