What are the responsibilities and job description for the Project Assistant position at Day Pitney?
Position Summary:
The Project Assistant provides administrative support to assigned firm personnel performing primarily non-legal document and administrative tasks. This position would be a steppingstone to moving into a role doing legal support work for timekeepers.
Responsibilities:
- Handle incoming mail (virtually file and route)
- Download and save documents to virtual files and setup folders/subfolders
- Answer, screen and forward telephone calls; assist and provide information, as appropriate.
- Enter deadlines into the firm's docketing system
- Submit requests for invoice payments, checks and expense reimbursements
- Track invoices/payments for corporate filings/searches
- Work in client databases, including preparing monthly budgets and monthly matter statuses
- Create, edit, format and proofread documents
- Make copies and document projects
- Assemble binders and transcripts
- Assist with filing, mailing and other projects
- Work effectively as part of a team
- Perform other duties as assigned
Qualifications/Requirements:
- College education or paralegal certificate preferred
- Proficient spelling, punctuation and grammar
- Strong, accurate typing skills
- Ability to communicate clearly and concisely in both written and oral form
- Ability to complete assignments with minimal supervision
- Detail oriented; excellent proofreading skills
- Strong organizational skills
- Demonstrates client service skills
- Excellent time management skills, including ability to multi-task and prioritize
- Quickly adapts and uses technology
- Knowledge and use of Microsoft Office technology (e.g. Word, Excel, PowerPoint)
- Willingness to undertake additional responsibilities and assist others when needed
- Ability to be flexible and adaptable in a variety of situations
- Ability to interact with clients and colleagues with professionalism and tact in every medium of communication (in person, telephone, e-mail)
- Reliable
- Eagerly learn and apply new concepts and technologies as necessary for the assigned task
Compensation & Benefits:
This position offers a compensation range of $55,000 to $65,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Staff may also be eligible for discretionary year-end bonuses and annual merit-based increase. The comprehensive benefits package includes medical, dental, vision, life, and disability insurance, a 401 (k) retirement plan and paid time off.
Salary : $55,000 - $65,000