What are the responsibilities and job description for the Executive Assistant to the CEO, 40 hours, Day shift, Administration Department position at Day Kimball Healthcare?
Day Kimball Health is hiring for an Executive Assistant to the CEO!
Location: Putnam, CT
Hours: Full-time, 40 hours per week
Shift: Days
Executive Assistant to the CEO Benefits Summary:
- Medical/Dental/Vision
- Health Savings Account or Flexible Spending Account
- Pharmacy Plan
- 401K Plan with Eligible Employer Contribution
- Basic & Supplemental Life Insurance
- Short- & Long-Term Disability
- Accident & Critical Illness Coverage
- 401K Plan with Eligible Employer Contribution
- Vacation Time
- Sick Days
- Paid Holidays
- Education Reimbursement
- Pet Insurance
- Additional Benefits
Executive Assistant to the CEO Summary:
Under the direction of the CEO, as well as Boards of Directors and their Chairpersons, coordinates all programs, activities and communications from the Office of the President, while assuring compliance with corporate philosophies. Will serve as liaison between the President and all audiences. Manages and directs office activities, facilitates customer satisfaction, obtains and relays information beneficial to structure.
Why Choose Day Kimball Health? The Care You Need. Close to Home.
For nearly 130 years, Day Kimball Health has been the trusted healthcare provider for the Northeastern Connecticut community, offering accessible and compassionate care close to home. As a non-profit, integrated healthcare provider, we are committed to delivering high-quality services while maintaining a strong connection with our patients and their families. At Day Kimball, we are passionate about both our patients and our employees. We are growing our talented team every day and offer a supportive, collaborative environment where you can thrive and make a difference. Join us in our mission to elevate community-driven healthcare and be a part of an organization that values both personal and professional growth.
Executive Assistant to the CEO Job Responsibilities:
- Provides full administrative support to the CEO.
- Accepts and screens incoming telephone calls, receives visitors, responds to inquiries concerning activities and operations of the department by referring to and interpreting policies and procedures.
- Provides support services to the CEO including scheduling meetings, preparing correspondence, distributing agendas, and prioritizing work-related information.
- Prepares all communications, presentations and reports from the Office of the CEO to ensure efficient management. Oversees coordination, direction and publication of information to all audiences through appropriate channels.
- Acts as a resource for managers regarding policy and philosophy in a manner reflective of the CEO.
- Coordinates all activities and programs with Boards, Medical Staff, senior management, department management to ensure compliance with all state and national agencies, bylaws, and corporate mission.
- Manages all information, orientation, education and training and organizational structure for the Boards of Directors, as well as managing other identified external groups and publics.
- Facilitates appropriate communication and dissemination of information regarding administrative initiatives and operations of Day Kimball Hospital, Boards of Directors, and departmental activities, refers to and communicates policies, procedures and directive of CEO as well as appropriate Chairpersons or Board Member.
- Manages patient satisfaction program by follow-up with appropriate department manager in review of problem encountered by customer.
- Serves as administrative liaison between the CEO and selected community organizations, outside agencies, and boards, soliciting ideas and information and disseminating information to these audiences
Executive Assistant to the CEO Education and Experience Requirements:
- BA or BS or equivalent in business, health care administration, communications or related field preferred.
- Five or more years of experience working with organization leadership, coordinating communications, programs and activities.
- C-Suite and Health care experience preferred.
- Computer Skills: Proficiency with Microsoft Office programs including excel, and Outlook scheduling.
Executive Assistant to the CEO Knowledge, Skills, and Abilities:
- Possess exemplary judgment with regard to C-Suite-Level support, and excellent written and verbal communication skills.
- Must be self-motivated
- Understands the purpose of an organizational structure in order to know how to communicate at all levels.
- Understand all aspects of office management, machines, tools and resources required to in order run an efficient and productive department/function area.
- Has a calm demeanor, especially when under pressure
- Courtesy, tact, cooperation and high level of professionalism in dealing with visitors, general public, physicians, management and staff members
- Ability to independently plan, coordinate, organize, direct and control the flow of communications and multiple tasks simultaneously within the job duties and responsibilities with strong attention to detail.
- Ability to communicate clearly and effectively, while interacting with visitors, general public, physicians, management and staff members, while following through with directives of the CEO.
- Identifies, manages and monitors systems critical in fostering communication with all disciplines: senior and middle management, physicians, employees, and community leaders
Are you ready to apply your expertise at the largest employer in northeastern Connecticut, known for its commitment to excellence in individualized care? Join our team as an Executive Assistant to the President/CEO and experience a culture of teamwork, professionalism, mutual respect, and, most importantly, a career that makes a difference!
Day Kimball Health is an Affirmative Action and Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants, regardless of race, color, religion, gender, national origin, age, disability, veteran status, or any other status protected by local, state, or federal laws. Day Kimball Health is a smoke free environment.