What are the responsibilities and job description for the Office Administrator | Accounting | QuickBooks Online | Accounts Receivable | Payroll (3-5 Yrs min) position at Davis Sign Co?
Bookkeeper / Office Administrator – QuickBooks Online (In-House, Part-Time)
Bookkeeper | Office Administrator | Accounting | QuickBooks Online | Accounts Receivable | Payroll | Insurance / COIs
Location: On-Site / In-House Only
Schedule: Part-Time, Monday–Friday (9:00 AM – 12:00 PM, flexible within business hours)
Employment Type: Part-Time (Opportunity for additional hours or Full-Time)
Job Description
We are seeking an experienced Bookkeeper / Office Administrator with expert-level QuickBooks Online experience to support our growing sign manufacturing business. This is a hands-on, in-house position working directly with ownership and management.
The ideal candidate has strong bookkeeping and accounting skills, experience managing accounts receivable and collections, and a solid understanding of small business tax requirements, including S-Corporations and LLCs. This role also supports insurance documentation and compliance, including Certificates of Insurance (COIs).
This role is 100% on-site during normal business hours. No remote, off-site, or after-hours work.Key ResponsibilitiesBookkeeping & Accounting (Primary)
- Full-cycle bookkeeping using QuickBooks Online
- Accounts receivable management, invoicing, payment tracking, and collections
- Accounts payable, expense review, and bill payments
- Bank and credit card reconciliations
- Monthly and quarterly Profit & Loss (P&L) statements
- Cash flow reporting and financial analysis
- Sales tax tracking and reporting
- Maintain accurate financial records for CPA review
Payroll, Tax & Compliance
- Payroll processing using ADP Run
- Payroll taxes and employment tax filings
- Preparation and review of tax reports
- Working knowledge of S-Corp and LLC tax considerations
- Identify bookkeeping items that impact business taxes
Office Administration & Insurance Support
- General office administration and organizational support
- HR assistance and payroll coordination
- Insurance documentation support, including requesting, tracking, and organizing Certificates of Insurance (COIs)
- Assist with insurance-related paperwork for vendors, landlords, and project requirements
- Project scheduling and task tracking (Trello)
- Gmail correspondence and phone support
- Organizing receipts, invoices, contracts, and financial documents
- Assist management with administrative and operational tasks
Required Qualifications
- Expert experience with QuickBooks Online (REQUIRED)
- If you do not have QuickBooks Online experience, please do not apply
- Bookkeeping and accounting experience (small business preferred)
- College degree in Accounting, Finance, or equivalent experience
- Experience with payroll processing and employment taxes
- Experience with accounts receivable and collections
- Knowledge of small business tax principles (S-Corporations / LLCs)
- Experience supporting insurance documents and COIs preferred
- Strong attention to detail and accuracy
- Organized, reliable, and professional
- Comfortable working on-site in an office environment
Preferred Experience (Nice to Have)
- Experience in manufacturing, construction, or trade-based businesses
- Prior in-house bookkeeping role (non-outsourced)
- Experience working directly with ownership or small management teams
Compensation & Growth
- Competitive hourly pay based on experience
- Flexible part-time schedule within business hours
- Opportunity for additional hours or full-time employment
- Long-term position with a stable, growing company
How to Apply
Please submit your resume and include:
- Years of QuickBooks Online experience
- Experience with accounts receivable / collections
- Payroll, tax, and insurance documentation experience
Thank you for the opportunity! We look forward to discussing the position upon receipt of your resume and feedback!
Job Type: Part-time
Pay: $30.00 - $45.00 per hour
Benefits:
- Employee discount
- Paid time off
Education:
- High school or equivalent (Preferred)
Experience:
- QuickBooks: 1 year (Preferred)
Work Location: In person
Salary : $30 - $45