Receptionist

Receptionist / Office Coordinator

Location: Bogart, Georgia

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Reports To: Office Manager

About Davis Sign & Awning

Family-owned and operated since 1939, Davis Sign & Awning helps businesses be seen, welcoming, and remembered through exceptional signs, awnings, graphics, and visual branding solutions. We proudly serve clients throughout Georgia and the Southeastern United States with a commitment to Excellence, Initiative, Innovation, Integrity, Relationships, and Teamwork.

Position Summary

The Receptionist / Office Coordinator serves as the face and voice of Davis Sign & Awning. This individual is responsible for creating a welcoming experience for clients, vendors, and visitors while supporting daily office operations. The ideal candidate is organized, professional, detail-oriented, and enjoys serving others.

This position plays a key role in ensuring every client interaction reflects the quality, professionalism, and hospitality that define Davis Sign & Awning.

Key Responsibilities

Customer Service & Reception

• Greet and welcome all clients, vendors, and visitors.
• Maintain a professional, friendly, and welcoming front-office environment.
• Answer incoming phone calls and direct inquiries to the appropriate team member.
• Take accurate messages and ensure timely follow-up.
• Assist walk-in customers with basic questions and requests.
• Coordinate client appointments and meetings as needed.

Client Hospitality

• Maintain beverages, snacks, and refreshments for clients and guests.
• Prepare conference rooms and reception areas for meetings.
• Ensure visitors feel welcomed and cared for during their visit.
• Help create a positive and memorable client experience.

Administrative & Accounting Support

• Prepare and send customer invoices.
• Process payments and assist with accounts receivable activities.
• Maintain accurate customer records and documentation.
• Assist with filing, data entry, and office organization.
• Support project managers and leadership with administrative tasks as assigned.

Office Coordination

• Maintain the appearance and organization of the reception area and common spaces.
• Order and manage office supplies.
• Coordinate incoming and outgoing mail and deliveries.
• Support company events, meetings, and employee activities.
• Assist with maintaining office systems and procedures.

Qualifications

• High school diploma or equivalent.
• Prior receptionist, customer service, administrative, or office experience preferred.
• Strong verbal and written communication skills.
• Professional appearance and demeanor.
• Excellent organizational and multitasking abilities.
• Proficiency with Microsoft Office and general computer systems.
• Experience with QuickBooks or invoicing systems is a plus.
• Ability to work independently while supporting a team environment.

Our Values

Successful team members demonstrate our core values every day:

Excellence – Take pride in delivering exceptional service and attention to detail.

Initiative – Anticipate needs and proactively solve problems.

Innovation – Seek better ways to improve processes and customer experiences.

Integrity – Communicate honestly and follow through on commitments.

Relationships – Build trust and positive connections with clients, vendors, and teammates.

Teamwork – Support others and contribute to a positive workplace culture.

Why Join Davis Sign & Awning?

At Davis Sign & Awning, you'll join a company with more than 85 years of history and a team committed to helping businesses succeed. We believe every interaction matters, and our receptionist plays a critical role in helping clients feel welcomed, valued, and remembered from the moment they contact our company.