Human Resources Coordinator

Position Summary

The Coordinator, Human Resources provides administrative and organizational support to the Northern California office with a focus on onboarding, departures, HR initiatives, and planning employee engagement events.

Essential Duties and Responsibilities

Typical responsibilities include, but are not limited to, the following:

• Provide general Human Resources administrative and organizational support to the NorCal management team.
• Plan all employee engagement events, including office holiday party.
• Manage employee lunch service.
• Set up applicant onsite interviews/testing.
• Track hiring and departures procedures.
• Prepare orientation packages and coordinate training schedules for new hires.
• Update and maintain new hire orientation materials.
• Organize and manage flow of documentation associated with on-boarding New York business services personnel.
• Process all HR related invoices.
• Respond to a variety of administrative requests, including employment verifications and visa letters.
• Assist with job descriptions updates and rebranding.
• Schedule exit interviews.
• Update Acknowledgement of Confidentiality database.
• Responsible for uploading new personnel documentation to Workday.
• Complete new personnel profiles in Workday.
• Ensure compliance of all Firm mandatory videos, acknowledgements.
• Backup in creating client/matter lists for departing lawyers.
• Support HR management with communication strategies and presentation materials.
• Answer HR questions/resolve issues accordingly.
• Ad hoc projects.
• Perform other duties and responsibilities as requested for successful operation of the department.

Qualifications/Position Requirements

• Ability to follow up and see a task through completion, proven problem-solving skills.
• Must be able to multi-task by accepting and prioritizing numerous requests, delegating accordingly.
• Must demonstrate consistent initiative, leadership and collaboration skills to succeed and work in a team environment.
• Must be punctual and reliable; professional and dependable.
• Knowledge of MS Word, Excel, PowerPoint, Outlook and other applications as needed.
• Must demonstrate excellent interpersonal skills in order to communicate and follow instructions to effectively provide optimum support to a diverse group.
• Excellent written and verbal communication skills.
• Maintain client confidence by keeping information confidential.
• Represent management by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters accordingly.
• Update job knowledge by participating in internal training opportunities.
• Enhance department and organization reputation by accepting ownership for accomplishing new and different requests, exploring opportunities to add value to job accomplishments.
• Ability to proofread typed material for typographical, spelling and grammatical errors.
• Ability to operate office machinery as needed.
• Flexibility in daily schedule to accommodate unexpected situations arising from departmental needs.

Education and/or Experience

• Minimum of 1-year of general HR experience required, preferably with a law firm.
• High school diploma required.
• Bachelor’s degree preferred.
• Event planning experience preferred.
• Experience with Workday preferred.

Compensation

The expected base salary for this position ranges from $75,000 to $85,000. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, licensure or certifications obtained. Market and organizational factors are also considered. Davis Polk offers a competitive salary and comprehensive benefits package.