Accounting Clerk

About Davis Graham & Stubbs

For over a century, Davis Graham & Stubbs LLP (Davis Graham) has ranked among the region's most prominent law firms, consistently offering quality legal services to emerging and established businesses of the Rocky Mountain West. While the firm's Denver location and intermediate size allow a close personal relationship with local and regional clients, our technology and broad experience allow us to partner effectively with businesses and their investors throughout the world. Davis Graham serves clients nationally and internationally, with a strong focus on corporate finance and governance, mergers and acquisitions, natural resources, environmental law, real estate, intellectual property, and complex litigation. Our lawyers have experience working with companies in the energy, mining, technology, hospitality, private equity, manufacturing, asset management, and aviation industries.

Summary

The Accounting Clerk supports the firm’s accounting processes with responsibility for vendor maintenance, client trust accounting and certain accounts payable tasks and other related tasks.

Essential Functions

• Maintain vendor database in Entity Manager, creating new vendors as necessary based on vendor W-9, invoice and banking information. Modify vendors as requested after verifying changes directly with vendor.
• Perform ongoing 1099 maintenance, including requesting and verification of federal tax ID numbers.
• Audit and verify transactions recorded for firm-paid credit cards. Confirm correct back-up documentation and approvals have been obtained. Review disbursement code for client cost items. Review general ledger account for firm expenses, including department and profit center and cost code used to designate tax deductibility of expense.
• Reconcile monthly credit card statements to ensure all transactions are recorded.
• Apply understanding of sales and use tax laws to ensure compliance in all applicable jurisdictions by properly accruing use tax liability as needed when auditing AP transactions.
• Review and process disbursement requests for trust account (including payment of firm invoices, client & attorney requested vendor payments and refunds to clients); ensure accuracy and policy compliance.
• Process electronic file uploads for importing costs from vendors.
• Respond to client requests for their vendor set-up forms, W-9 forms and firm insurance certificates.
• Perform other accounts payable tasks as assigned.
• Perform testing of new system enhancements when requested.
• Provide backup assistance to other members of the department.
• Update job knowledge by participating in educational opportunities.
• Perform other duties as assigned.

Required Skills/Abilities

• Excellent organizational skills and attention to detail.
• Reliable and extremely trustworthy.
• Knowledge of accounting principles and demonstrated ability to apply this knowledge to perform detailed basic accounting tasks and procedures accurately.
• Ability to apply reason and logic in interpreting information from billing attorneys, support staff and clients.
• Analytic ability to apply knowledge to practical applications and to foresee possible problems and effect solutions.
• Ability to work independently and effectively under time constraints in an accurate manner with a consistently high production level as well as ability to work effectively as part of a team.
• Ability to communicate clearly and coherently with all levels of staff and clients. Includes interpreting information and adapting communication to suit situations and audience needs.
• Ability to develop a strong rapport with various department staff earning trust and respect.
• Ability to maintain confidential information including maintaining confidential and meticulous records.
• Ability to calculate in all units of measure figures and amounts such as discounts, interest, commissions, proportions, ratios and percentages.
• Positive attitude, work ethic and attendance record.

Supervisory Role

None

Work Environment

This position requires the employee to work in a professional office environment with some ability to work from home. Because the employee will handle sensitive firm and client information, the employee must work from a home office and not a public location during any remote periods. The employee will routinely use standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Prolonged periods sitting at a desk and working on a computer.

Position Type and Expected Hours of Work

This is a full-time, benefit eligible position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m., with some flexibility in start and end times and a minimum of 3 days in the office per week.

Occasional overtime is required. Early morning, evening, and weekend work may be required as job duties demand.

Required Education and Experience

High school diploma or equivalent

One to three years’ previous experience

Preferred Education and Experience

• Knowledge of accounting principles and practices as normally acquired through an associate’s degree in accounting or closely related field, or equivalent combination of training and experience.
• Possess two to three years of hands-on experience in a law firm accounting environment or as support staff for attorneys in a law firm.
• Experience with Aderant Expert is preferred.
• Must have strong technology skills and particularly strong skills in a service-oriented office environment.
• Demonstrated proficiency with Microsoft Suite, to include Excel and Word and the ability to prepare ad hoc reports and requests as needed.
• Must have good communication skills (i.e., communicate clearly and effectively in both written and spoken English).

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Application Deadline

This position is expected to stay open until November 7, 2025. Please submit your application as soon as possible and no later than November 7, 2025, at midnight to ensure consideration.

Salary range is based on or commensurate with experience.

Davis Graham offers competitive benefits. For a full list of benefits provided, please select this link: Benefits.

Colorado Residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Davis Graham & Stubbs LLP provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, transgender status, gender identity or expression, national origin, age, disability, marital status, genetic information, military status or any other status protected by applicable federal, state or local laws.