Part-Time Administrative Assistant and Warehouse Support Staff

Job Type: Part-time, W-2 employee

Schedule: Monday–Friday, 25 hours per week

Work Location: Min. 2x/week in person at a San Francisco art/sculpture warehouse

Remote Work: Permissible as possible with managerial approval

Pay: $22–$28 per hour (commensurate with experience) 

We are seeking a highly organized Administrative Assistant and Warehouse Support Staff to support daily operations in a dynamic art studio specializing in large-scale sculptural fabrications and installations as well as the separate Creative non fabr. This role combines administrative coordination with hands-on warehouse support. The ideal candidate thrives in a creative, fast-paced environment, is detail-oriented, and enjoys balancing office responsibilities with physical, logistics-based tasks. This role is primarily on site and involves working at a San Francisco warehouse location.

This position plays a critical role in ensuring smooth studio operations, accurate inventory management, and efficient project coordination from concept through installation.

The ideal candidate is highly organized, tech-comfortable, and proactive, with prior experience in an art-adjacent environment. This position requires reliability, sound judgment, and the ability to manage a variety of administrative and logistical tasks with minimal supervision.

Administration & Support

• Provide day-to-day administrative support to studio leadership and production team
• Manage schedules, appointments, and project timelines
• Coordinate meetings, take notes, and track action items
• Maintain organized digital and physical filing systems
• Assist with preparing project documentation, proposals, and invoices
• Respond to emails, phone calls, and general studio inquiries

Warehouse & Inventory Management

• Maintain organized warehouse and storage areas
• Track and manage inventory of materials, tools, hardware, and supplies
• Receive, inspect, and log incoming shipments
• Prepare outgoing shipments, including packing, labeling, and coordinating freight pickups
• Assist with material sourcing and supply runs
• Monitor stock levels and reorder supplies as needed
• Maintain equipment logs and ensure tools are stored properly

Production & Project Support

• Assist production team with light fabrication prep and material staging
• Help prepare sculptures and components for transport and installation
• Coordinate logistics for deliveries and installation schedules
• Support installation teams as needed (local travel may be required)
• Ensure studio safety protocols are followed and workspaces remain clean

General Studio Operations

• Maintain a clean, organized, and efficient studio environment
• Support workflow improvements and operational systems
• Assist with special projects and studio events as needed
  

• 1–3 years of administrative, warehouse, or operations experience preferred
• Ability and willingness to work in person at multiple San Francisco locations
• Strong organizational and time-management skills
• Comfortable working in both office and warehouse environments
• Valid driver’s license preferred
• Interest in art, design, fabrication, or creative industries is a plus
• Proficiency in AutoCAD and/or comparable 3D rendering software preferred
• Comfort with common technology platforms (Google Workspace, Apple devices, Zoom, cloud-based tools)
• Excellent written and verbal communication skills
• Dependable, detail-oriented, and self-directed
• Familiarity with San Francisco logistics and geography preferred
  

• This position is a W-2 employee role, not an independent contractor position
• Employment is at will, meaning either the employee or employer may terminate employment at any time, with or without cause or notice, in accordance with California law
• Job duties and responsibilities may be modified, expanded, or reduced at any time based on business needs, with or without prior notice

• This is a hybrid in-person, part-time role requiring consistent weekday availability. While some tasks may occasionally be handled electronically, this position is not fully remote and requires regular (min. 2 days/week) on-site presence at the San Francisco warehouse. Physical requirements of the job include sitting and standing for long periods of time and moving up and down stairs frequently.