Administrative Assistant to Maintenance (8.0 hrs/day; 261 days/year)

JOB DETAILS

Compensation: Commensurate with salary range on the DCPS Salary Schedule for class code 7771

Hours Per Day: 8 hours/day

Contracted Days: 261 days/year

QUALIFICATIONS

Required:

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and three years of increasingly responsible secretarial and clerical experience.

Preferred:

Knowledge of MUNIS software

Knowledge Of:

• Basic computer skills including use of mouse and keyboard to navigate computer, e-mail, and websites

• Subject matter in area of assignment

• Short and long-range planning techniques applicable to area of specialty

• In-service materials, subject matter and methods in area of specialty

• Record-keeping techniques

• Laws, rules and regulations related to assigned activities

• Policies and objectives of assigned program and activities

• Technical aspects of field of specialty

• Principles and techniques involved in payroll preparation, monitoring and control

• Practices and procedures of payroll record-keeping and filing

• Current office practices, procedures and equipment

• Applicable sections of Kentucky Administrative Regulations and other applicable laws

• Interpersonal skills using tact, patience, and courtesy

• Communication skills including telephone technique and etiquette

• Office organization, rules, regulations and programs related to personnel actions and function

Job Summary:

Support District operations in maintenance department.

Essential Functions, Duties and Responsibilities:

• Provide administrative and clerical support to the maintenance department including but not limited to screening phone calls, visitors and other inquiries as needed.

• Works directly with Director of Facilities, Maintenance Supervisor and Operations Supervisor daily to support the operations, goals, and projects of the department.

• Assist with ordering, purchasing, receiving, tracking and reconciling of equipment, supplies, and other materials for the maintenance department.

• Perform clerical duties involving the processing of purchase orders, pay apps and support of departmental operations with high degree of accuracy.

• Input data and submit orders according to established procedures for Maintenance Team.

• Coordinate with schools, administrators, contractors and other stakeholders at the direction of the maintenance director.

• Prepare, organize and maintain reports, spreadsheets, communication, and other information.

• Communicate with Maintenance staff and other stakeholders as necessary to provide exceptional customer service.

• Assist with compliance documentation and records as required by the district, state, and applicable regulatory agencies.

• Maintain confidential information

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Location, duties, responsibilities may be altered to meet the needs of the district.

Successful completion of post-offer, pre-employment screenings are required as a contingency of employment.

• 
  Contracts are with the district of Daviess County Public Schools-not with individual locations. Location assignments are subject to change.
  

TERMS OF EMPLOYMENT

1. Support employee with year-to-year contract

2. Participates in Kentucky Public Pension Authority (KPPA)