What are the responsibilities and job description for the Administrative Assistant position at David J. Frank Landscape?
Join a dynamic and professional team as an Administrative Assistant, where you will play a key role in supporting daily office operations and ensuring a welcoming environment for clients, vendors, and employees. This position is ideal for someone who enjoys providing excellent customer service, managing multiple tasks, and contributing to the smooth functioning of the office. The Administrative Assistant will interact with a variety of stakeholders and support several departments, making this a great opportunity to develop a broad range of administrative skills.
Responsibilities
- Greet and assist business associates, clients, vendors, and employees, projecting a friendly and professional image at all times.
- Answer incoming phone calls promptly and courteously, route calls to appropriate team members, and monitor calls on hold to ensure timely responses.
- Manage and schedule conference room calendars for meetings and guests.
- Oversee office equipment such as phones, voicemail systems, copiers, and postage meters, including minor troubleshooting and coordinating service calls as needed.
- Assist Human Resources with applicant processes, including walk-in applications, employment assessments, and new hire paperwork.
- Distribute incoming mail and coordinate outgoing shipments via FedEx and UPS; pick up mail from the post office as needed.
- Support the Accounting department by processing incoming checks, tallying deposits, taking credit card payments over the phone, and assisting with accounts receivable tasks.
Qualifications
- Strong interpersonal and communication skills, with a professional and courteous demeanor.
- Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
- Basic proficiency with office equipment such as phones, copiers, and postage meters.
- Attention to detail and accuracy in handling mail, payments, and administrative tasks.
- Ability to work collaboratively with various departments and team members.
- Proficiency in Microsoft Office including Outlook and Teams
