What are the responsibilities and job description for the ACCOUNTING ASSISTANT position at David H. Martin Excavating?
The Accounting Assistant reports directly to the CFO and provides support across multiple functions within DHM's Accounting Department. This position is ideal for an organized, detail-oriented individual who enjoys working in a fast-paced environment and contributing to a team-oriented culture.
Duties Include:
- Provide backup support for weekly payroll processing for 200 employees
- Process weekly payroll direct deposit, shop transfer, and positive pay files to the bank
- Assist with Accounts Payable invoice entry and matching
- Process Accounts Receivable deposits
- Assist with collections, reporting, and customer account follow-up
- Prepare and enter miscellaneous journal entries
- Process monthly vehicle registration renewals and inspections
- Manage various licenses and permit renewals
- Set up and assign equipment numbers
- Process insurance certificate requests and renewals
- Assist the estimating department with job documentation and software uploads
- Maintain and track fleet and fuel card programs
- Manage company phone inventory and related records
- Provide backup support for front desk operations
- Prepare and maintain spreadsheets and reports
- Assist with additional accounting and administrative functions as assigned
- Minimum of 2 years of accounting or bookkeeping experience required
- Construction industry accounting experience preferred
- Knowledge of payroll processing, preferably within the construction industry
- Experience with job costing and construction cost codes is a plus
- Strong proficiency in Microsoft Excel, Word, and Outlook
- Excellent organizational skills with strong attention to detail
- Ability to prioritize tasks, meet deadlines, and manage multiple responsibilities
- Proficient in data management and data entry
- Strong written and verbal communication skills
- Self-motivated with the ability to work independently and collaboratively
- Positive attitude and strong customer service mindset