What are the responsibilities and job description for the Accounts Payable Specialist position at Davey Coach Sales?
The Accounts Payable Specialist is responsible for performing a variety of accounts payable and administrative duties as assigned; including, but not limited to invoice processing, three-way matching, vendor payment processing, AP aging and account reconciliations, and 1099 compliance.
Essential Job Duties and Responsibilities:
- Invoice Processing: Receive, review, and process vendor invoices for accuracy, proper approval, and coding to the correct GL accounts
- Payment Processing: Prepare and execute vendor payments via check, ACH, or wire, ensuring payments are made accurately and on schedule
- Vendor Management: Communicate with vendors to resolve invoice discrepancies, payment inquiries, and account statement reconciliations
- Three-Way Matching: Match invoices to purchase orders and receiving documents to verify accuracy prior to payment
- Expense Coding: Ensure expenses are coded to the appropriate cost centers, departments, or GL accounts in accordance with company policy
- AP Aging and Reconciliation: Maintain the AP aging report and reconcile vendor statements and the AP subledger to the general ledger
- Data Entry: Enter invoices and payment information accurately into the accounting/ERP system
- Month-End Support: Assist with month-end close by ensuring all invoices are processed, and accruals are identified for unpaid expenses.
- Documentation and Filing: Maintain organized records of invoices, payments, and supporting documentation for audit purposes
- 1099 Compliance: Track vendor information and ensure proper documentation (W-9s) is on file for 1099 reporting purposes
- Process Support: Support ongoing AP process improvements and assist with backlog resolution or system transitions as needed
Knowledge, Skills and Experience required (unless otherwise noted):
- Associate’s degree in accounting, business, or finance and 3-5 years’ minimum AP and general accounting experience required. Bachelor’s degree and Vehicle dealership experience preferred.
- Strong written and verbal communication skills
- Excellent organizational and time-management abilities
- Attention to detail and accuracy in documentation
- Ability to multitask and prioritize in a busy service environment
- Basic knowledge of automotive or commercial vehicle repair terminology preferred
- Proficiency with dealership management systems and basic computer applications
Pay Range: $20 – 30 per hour
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Salary : $20 - $30