What are the responsibilities and job description for the Accounting Associate position at Datum Filing Systems?
Description:
Summary:
Datum Storage Solutions is seeking a detail-oriented Accounting Associate to join our finance
team. This role will primarily support the accounts receivable function, ensuring accurate billing,
timely collection of payments, and maintenance of customer accounts. The position also
includes general accounting support and occasional accounts payable tasks.
Essential Functions:
- Accounts Receivable (AR)
- Prepare and issue customer invoices.
- Post incoming customer payments (checks, ACH, wire transfers, credit cards) to the appropriate accounts in the accounting system.
- Apply payments correctly to open invoices and maintain up-to-date customer account records.
- Set up new customer accounts.
- Monitor accounts receivable aging reports and follow up on overdue invoices through email, phone calls, and statements to customers.
- Investigate and resolve payment discrepancies, short payments, overpayments, or billing disputes in collaboration with customers and internal teams (e.g., sales or customer service).
- Prepare and process credit memos, refunds, or adjustments as approved.
- Maintain detailed documentation and files for all AR transactions to support audits and financial reporting.
General Accounting Support
- Assist with month-end and year-end closing procedures.
- Provide backup for accounts payable tasks as needed.
- Ensure compliance with company policies, GAAP principles, and internal controls
- Associate's or Bachelor's degree in Accounting or Finance (preferred); relevant experience may substitute for formal education.
- 1–3 years of experience in accounts receivable, accounting support, or bookkeeping.
- Proficiency in Microsoft Excel and Outlook, and accounting software (e.g., QuickBooks or ERP systems).
- Strong understanding of basic accounting principles, double-entry bookkeeping, and accounts receivable processes.
- Excellent attention to detail, organizational skills, and accuracy in data entry and reconciliation.
- Good communication skills for customer interactions and internal collaboration.
- Ability to prioritize tasks and meet deadlines.
- Experience with collections or credit analysis is a plus
Job Type:
Full-time
Benefits:
401(k) with company match
Health insurance
Company-paid Dental, Vision, and Life insurance
Paid time off
Schedule:
Monday through Friday
Work Setting:
In-Person
Office
Work Location:
Emigsville, PA
Datum is an Equal Opportunity Employer