What are the responsibilities and job description for the Operations Coordinator position at Datasoft Technologies, Inc.?
Job Title: Office & Operations Manager
Location: On-site, Suwanee, GA 30024
About the Role
We are looking for a proactive, high-energy Operations Coordinator to be the heartbeat of our staffing agency. In this role, you won't just be managing a physical space; you'll also provide administrative support to our internal team. You will ensure our internal operations are seamless so our team can focus on what they do best: connecting great talent with great companies.
Key Responsibilities
- Financial Administration: Manage office expenses, vendor invoicing, and payment tracking. Notify the manager and the accounting manager of pending or overdue invoices.
- Office and Equipment Management: Maintain an efficient, well-run office environment. Coordinate basic IT troubleshooting, manage office supplies, and track equipment inventory.
- Facilities Management: Maintain lease documentation for multiple office locations and build working relationships with building management teams.
- Administrative Support: Provide day-to-day administrative support across the organization as needed.
- Commercial Insurance: Track, update, and distribute Certificates of Insurance in response to client requests.
- Corporate Compliance: Manage corporate registrations and business licenses to ensure ongoing compliance.
- Business Development Support: Assist the Business Development Manager with creating and editing PowerPoint presentations and other client-facing materials.
- RFP Support: Support the RFP process by gathering and organizing required company, client, and employee information.
- Client Portals: Register the company in new prospective client portals and maintain existing registrations with accurate, up-to-date information.
- Website Oversight: Act as the internal point of contact for the company website managed by a third-party vendor.
What You Bring to the Table
- Relevant Experience: At least 2 years of experience in an office management or administrative role, ideally within staffing, HR, or a sales-driven environment.
- Organization and Prioritization: Strong ability to juggle multiple priorities in a fast-paced environment while maintaining attention to detail.
- Technical Skills: Advanced proficiency in Microsoft Office 365, with experience using Applicant Tracking Systems or CRM platforms.
- Confidentiality: Proven ability to handle sensitive employee and company information with discretion and professionalism.
- Communication Skills: A natural people person who can communicate clearly and professionally with individuals at all levels, from candidates to senior leadership.