Secretary/Bookkeeper

SUMMARY: Serves as Full Year Secretary/Bookkeeper at Dartmouth High

School And District Level. DUTIES AND RESPONSIBILITIES Primary

responsibility is bookkeeping for the High School. This includes: 1.

Collecting and verifying funds for various student activity accounts,

such as yearbook, field trips, library, music, fundraising, etc. 2.

Deposit all money received in a timely manner. 3. Write checks to pay

all bills & invoices related to Student Activities. 4. Record all

receipts, payments and other transactions and maintain balances for each

Student Activity account. 5. Prior to each scheduled school committee

meeting, prepare warrant of checks written and submit for reimbursement.

• Balance all student activity accounts at the end of each month and
  
  

reconcile with bank statements. 7. At the end of school year, balance

all student activity accounts and prepare year-end report. 8. Maintain

student activity records for audit. 9. Manage collection and recording

of student activity fees. 10. Provide and maintain security of cash

boxes/start-up cash for club/class fundraisers and theatre productions.

• Process requisitions, create purchase orders, place and receive
  
  

orders. 12. Track inventory, distribute supplies and reorder as

necessary. 13. Maintain list of budget account balances and request

transfers between accounts as needed. 14. Disburse funds from petty cash

box and track usage and receipts. Submit to administrative office for

reimbursement several times per year. 15. Receive and deposit donations

to various scholarships. 16. Determine scholarship amounts to be given

to graduating seniors and arrange payment. 17. Manage the lost

book/equipment process. 18. Process outgoing mail and maintain postage

meter. 19. Perform front desk duties including answering telephones,

greeting visitors, checking-in students, monitoring and responding to

walkie-talkie communications. 20. Coordinate field trip transportation.

• Daily responsibilities are listed but not limited to the above and
  
  

include other related tasks assigned by administrators, teachers, and

nurses. Additional responsibility includes bookkeeping and support

district wide. This includes: 22. Assisting with student activity

bookkeeping. 23. Perform front desk duties including answering

telephones, greeting visitors, monitoring and responding to

walkie-talkie communications. 24. Performing duties including accounts

payable, payroll and human resources. 25. Daily responsibilities are

listed but not limited to the above and include other related tasks

assigned by administrators. QUALIFICATION REQUIREMENTS: To perform this

job successfully, an individual must be able to perform each essential

duty satisfactorily. The requirements listed are representative of the

knowledge, skill and/or ability required. Reasonable accommodations may

be made to enable individuals with disabilities to perform the essential

Functions EDUCATION AND/OR EXPERIENCE 1. High School Graduate. 2.

Secretarial experience preferred. 3. Demonstrated ability to perform

Duties And Responsibilities Of The Position. 4. Experience With

computerized accounting system