What are the responsibilities and job description for the Capital Project Transition Coordinator position at Dartmouth College?

Position Information

Posting date	05/14/2026
Closing date
Open Until Filled	Yes
Position Number	1129559
Position Title	Capital Project Transition Coordinator
Hiring Range Minimum	$72,100
Hiring Range Maximum	$90,200
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	N/A
Is this a grant funded position?	No
Position Purpose	This position serves as a representative for Facilities Operations & Maintenance (FO&M) supporting the delivery of capital projects. The coordinator will be involved in all phases of the construction projects including planning, design and construction, with emphasis on commissioning, project turnover and acceptance, warranty and post-construction review. This involvement is intended to ensure project delivery goals are aligned with operational goals. Specifically, the Coordinator will work with the project team to ensure that construction projects are delivered operationally ready, fully functional, Dartmouth-compliant, and maintainable. They will ensure operations visibility on key project activities, with a focus on efficiently completing necessary design and construction reviews and transition activities.
Description
Required Qualifications - Education and Yrs Exp	Associates plus 3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Associates or Bachelor's (preferred) degree in engineering, construction management, facilities management, building maintenance or similar field and a minimum of three (3) or more years of experience in commercial, industrial or institutional facilities design, construction maintenance or equivalent combination of education and experience. Both design and field knowledge desirable. Knowledge of building systems, HVAC & Controls, Plumbing/Mechanical Piping, Electrical, Water, Chilled Water, Steam, Building Systems. Ability to read and understand architectural and engineering drawings including process flow diagrams, logic diagrams, specifications, and materials and equipment submittals. Excellent attention to detail, and analysis and decision-making skills. Excellent oral and written communication skills; ability to communicate effectively to a wide range of audiences, including University management, faculty, trade employees, supervisors, staff from other departments, students, and others. Proficient in the use of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Strong organizational and communication skills. Ability to work across departments and manage multiple priorities.
Preferred Qualifications	Experience with facilities, construction, or operations preferred. Experience with Procore, e-builder (Trimble), PlanOn, Bluebeam, MS Project Experience in a complex campus environment Experience in commissioning and/or project management Experience with planned and preventative maintenance programs and systems
Department Contact for Recruitment Inquiries	Roberto Villamar, Assistant Director of Project Transition
Department Contact Phone Number	646-3605
Department Contact for Cover Letter and Title	Roberto Villamar, Assistant Director of Project Transition
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Preferred, but not required
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/85670

Key Accountabilities

Description

Project Support

Facilitate communication on projects between Project Management, Operations, and Trade Shops; escalate issues when needed.
Participate in project scoping, at the direction of management, to understand the scope of work, key customer and stakeholder goals, project schedule, and potential impacts on existing building systems and utility infrastructure.
Coordinate with Shops and Customer Service Center to review recurring building work orders, maintenance records, and renewal needs database to identify needs that can be included in the scope of the project.
Participate in coordination meetings, as directed by management; reporting on coordination drawings and BIM models (where used) for interferences between various trades.
Review exceptions to Dartmouth Design & Construction Project Guidelines identified by the project team and request documentation through the Variance Request Form.
Consolidate written comments from Operations on drawings, specifications, proposed value-engineering and submittals.
Document Operations project progress walks to review layout and equipment accessibility for Operations teams for maintenance and service activities including location of access doors, valves, disconnects and elevated surfaces.
Document & communicate identified project issues via Dartmouth Observation Form.
Escalate items which remain unresolved at the Project Team level to Operations and Engineering management.

Percentage Of Time

Description

Acceptance, Project Turnover Guidelines and Checklists

Participate in project acceptance to have visibility to degree of acceptance and remaining acceptance items until contractors and project managers reach 100% project acceptance.
Coordinate and schedule applicable project training for Operations shops on all capital projects.
Review all turnover and close-out documents and coordinate with project manager for completeness prior to final vendor payment, ensuring close-out documents are complete.

Percentage Of Time

Description	Asset Management Facilitate review and receipt of completed asset spreadsheet provided by Commissioning Agent and coordinated with asset tagging vendor for Operations to incorporate into PlanOn. Attic Stock Receipt - Review, inventory, and verify spare parts and materials for Operations.
Percentage Of Time	15

Description	Post Project Follow Up Review applicable warranty phase issues on capital projects. Verify correct implementation. Coordinate 30/60/90-day & 11-month warranty reviews to track issues and monitor warranty-related requests.
Percentage Of Time	10

Description	Schedule Review project master schedule for project turnover activities, including commissioning, training, and asset entry. Review integrated Project Construction Schedule with milestone and detailed events.
Percentage Of Time	5

Description

Culture and Employee Belonging (CEB)

We are actively striving to make Campus Services a desired place to work in the Upper Valley, a place where people feel welcomed, where they can be their authentic selves, be heard, and feel accepted. We want this culture to be felt by those who receive our services. The way we treat one another should be the same way we treat our customers.

Demonstrates a commitment to inclusion, and cultural awareness through actions, interactions, and communications with others.
Participates in division wide CEB initiatives and training, including promotion of the 7 Principles (Empathy, Fairness, Dependability, Inclusivity, Consideration, Vulnerability and Respect)
Collaborates, when appropriate, on other CEB-related initiatives within the division and College

Percentage Of Time

--	Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
--	Performs other duties as assigned.

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of underrepresented groups are encouraged.

Salary : $72,100 - $90,200

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