What are the responsibilities and job description for the Administrative Assistant III. position at Dartmouth College?
Position Details
Position Information
Posting date 05/28/2026
Closing date
Open Until Filled Yes
Position Number 1128710
Position Title Administrative Assistant III
Hiring Range Minimum $20.00
Hiring Range Maximum $25.00
Union Type Not a Union Position
SEIU Level Not an SEIU Position
FLSA Status Non-Exempt
Employment Category Regular Part Time
Scheduled Months per Year 12
Scheduled Hours per Week 20
Schedule
The successful candidate can anticipate working fully onsite in Hanover, NH, 20 hours per week for this regular, part-time position. Ideally, employment would begin in mid-late June.
Location of Position
Hanover, NH 03755
Anonymous Hall
Remote Work Eligibility? Onsite only
Is this a term position? No
If yes, length of term in months. NA
Is this a grant funded position? No
Position Purpose
To coordinate and perform a wide variety of department/program activities that will increase department/program efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department/program.
Description
Join Dartmouth College’s Department of Asian Societies, Cultures & Languages as an Administrative Assistant III for a steady, 20-hour/week position perfect for professionals seeking work-life balance. Work in an exciting multicultural environment where multiple languages are spoken daily while supporting faculty in teaching and students in learning. This role offers flexible scheduling (set on a term-by-term basis), professional development trainin g, a volunteer day, a paid winter break and Dartmouth benefits—plus, it’s a fantastic steppingstone for other opportunities at Dartmouth!
Learn more about Dartmouth on our Careers Page: https://www.dartmouth.edu/hr/employment/careers_dartmouth/index.php
Required Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience
Experience
Required Qualifications - Skills, Knowledge and Abilities
Department Contact for Recruitment Inquiries Hope Rennie, Department Administrator
Department Contact Phone Number 603-646-0434
Department Contact for Cover Letter and Title Hope Rennie, Department Administrator
Department Contact's Phone Number 603-646-0434
Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
The application review process will begin by June 8, 2026. Completed applications received by or before June 8st will be given priority.
Quick Link https://searchjobs.dartmouth.edu/postings/85843
Key Accountabilities
Description
Event Planning
Description
Communication
Description
Financial Transactions
Description
General Office Support
Description
Schedule Coordination
Position Information
Posting date 05/28/2026
Closing date
Open Until Filled Yes
Position Number 1128710
Position Title Administrative Assistant III
Hiring Range Minimum $20.00
Hiring Range Maximum $25.00
Union Type Not a Union Position
SEIU Level Not an SEIU Position
FLSA Status Non-Exempt
Employment Category Regular Part Time
Scheduled Months per Year 12
Scheduled Hours per Week 20
Schedule
The successful candidate can anticipate working fully onsite in Hanover, NH, 20 hours per week for this regular, part-time position. Ideally, employment would begin in mid-late June.
Location of Position
Hanover, NH 03755
Anonymous Hall
Remote Work Eligibility? Onsite only
Is this a term position? No
If yes, length of term in months. NA
Is this a grant funded position? No
Position Purpose
To coordinate and perform a wide variety of department/program activities that will increase department/program efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department/program.
Description
Join Dartmouth College’s Department of Asian Societies, Cultures & Languages as an Administrative Assistant III for a steady, 20-hour/week position perfect for professionals seeking work-life balance. Work in an exciting multicultural environment where multiple languages are spoken daily while supporting faculty in teaching and students in learning. This role offers flexible scheduling (set on a term-by-term basis), professional development trainin g, a volunteer day, a paid winter break and Dartmouth benefits—plus, it’s a fantastic steppingstone for other opportunities at Dartmouth!
Learn more about Dartmouth on our Careers Page: https://www.dartmouth.edu/hr/employment/careers_dartmouth/index.php
Required Qualifications - Education and Yrs Exp Associates or equivalent combination of education and experience
Experience
Required Qualifications - Skills, Knowledge and Abilities
- Two plus years of office experience in a related field, with some autonomy.
- In-depth knowledge of office procedures.
- Strong organizational skills.
- Proficient with computer applications.
- Strong interpersonal skills.
Department Contact for Recruitment Inquiries Hope Rennie, Department Administrator
Department Contact Phone Number 603-646-0434
Department Contact for Cover Letter and Title Hope Rennie, Department Administrator
Department Contact's Phone Number 603-646-0434
Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
The application review process will begin by June 8, 2026. Completed applications received by or before June 8st will be given priority.
Quick Link https://searchjobs.dartmouth.edu/postings/85843
Key Accountabilities
Description
Event Planning
- Coordinates the scheduling of curricular and extracurricular events for the department.
- Reserves venues on and around campus.
- Creates and distributes marketing materials for guest lectures, year-end prize events, and open houses.
- Orders and coordinates payment for catering at open houses, department meetings, guest lectures prize events.
- Makes arrangements for visitor travel and lodging.
- Works in person at select events doing setup and cleanup and tech support.
Description
Communication
- Serves as primary point of contact representing the department/program to the institution and external constituencies.
- Responds to inquiries from alumni, undergraduates, and prospective students.
- In the absence of the department/program administrator, records minutes, and prepares documents for Chair review and distribution.
- Coordinates a wide range of department publicity and communications; advertises academic prizes, colloquia and workshops, and Honors Program Events; posts electronically events and resources of interest to department majors and minors.
- Designs and maintains hallway display cases and departmental brochures.
- Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others.
Description
Financial Transactions
- Manages student hiring and biweekly student payroll.
- Collects and submits needed information to pay guest lecturers their honoraria.
- Prepares and submits reimbursements of travel expenses for visitors.
- Prepares and submits routine reimbursements for employees.
- Submits requests to transfer funds for co-sponsored events.
Description
General Office Support
- Coordinates a variety of activities to support department functions.
- Monitors and orders department supplies.
- Troubleshoots and orders service of department and building equipment (photocopies and conference room technology).
- May supervise student interns and student office assistants.
Description
Schedule Coordination
- Maintains multiple schedules such as those for department/program events, room utilization, academic term schedules, Honor Thesis activities and colloquia or workshops.
- Coordinates major recurring department activities including those with related departments, external participants, etc.
- Coordinates schedules and itineraries and orients new or visiting faculty, staff, and guest speakers.
- Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
- Performs other duties as assigned.
Salary : $20 - $25