What are the responsibilities and job description for the DIVI Project Assistant, Administrative position at Dartmouth College and Careers?
Position Purpose
This position supports efficient and effective operations of the Dartmouth International Vaccine Initiative (DIVI) through various administrative duties and maintaining the DIVI website and social media under the direction of DIVI leadership
Description
Required Qualifications - Education and Yrs Exp
Associates plus 3 years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Required Qualifications
- Associates plus 3 years’ experience; or equivalent combination of education and experience
- Proven organizational skills with exceptional attention to detail and ability to adapt to changing priorities
- Strong interpersonal skills with the ability to communicate effectively and collaboratively work with team members
- Willingness to assist with administrative tasks, and proficient with computers and software applications.
Preferred Qualifications
Department Contact for Recruitment Inquiries
Dr. Goodrum
Department Contact Phone Number
6-5778
Department Contact for Cover Letter and Title
Dr. Goodrum
Department Contact's Phone Number
Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?
Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
This position is not eligible for visa sponsorship
Key Accountabilities
Description
Administrative Support
Plan, schedule, and organize meetings, events, and academic seminars. Communicates professionally with speakers and vendors; prepares accurate agendas, meeting invitations, and minutes; coordinates complex scheduling tasks; support effective presentations using audio-visual technology; coordinates travel arrangements for speakers; and distributes promotional materials. Orders and organizes food for meetings. Order necessary supplies. Participate in planning meetings and events as needed.
Plan, schedule, and organize meetings, events, and academic seminars. Communicates professionally with speakers and vendors; prepares accurate agendas, meeting invitations, and minutes; coordinates complex scheduling tasks; support effective presentations using audio-visual technology; coordinates travel arrangements for speakers; and distributes promotional materials. Orders and organizes food for meetings. Order necessary supplies. Participate in planning meetings and events as needed.
Percentage Of Time
50
Description
Financial
Assist with DIVI Finance operation by processing contracts, honorariums, and other financial transactions. Prepare expense reports. Assist with financial reports and invoicing.
Assist with DIVI Finance operation by processing contracts, honorariums, and other financial transactions. Prepare expense reports. Assist with financial reports and invoicing.
Percentage Of Time
25
Description
Communication
Support communications by updating the website, social media, email distribution, SharePoint site, and Outlook meeting invitations, preparing seminar flyers, and distributing event information.
Support communications by updating the website, social media, email distribution, SharePoint site, and Outlook meeting invitations, preparing seminar flyers, and distributing event information.
Percentage Of Time
25
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Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
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Performs other duties as assigned.
Salary : $30 - $37