Purchasing Manager

Purchasing Manager – Key Responsibilities

Vendor Management

• Pre-qualify subcontractors and suppliers, including verification of insurance and CSLB licensing.
• Solicit bids, negotiate pricing, and perform bid leveling to ensure accurate comparisons.
• Prepare and present vendor selection recommendations for leadership approval.
• Issue, manage, and update subcontractor agreements and purchase orders.
• Conduct vendor onboarding (insurance documentation, W-9s, portal setup, etc.).
• Maintain vendor relationships and assist with quality or warranty issues in partnership with field teams.

Cost Control & Budgeting

• Set up, maintain, and monitor direct construction costs in Hyphen/BRIX, including per plan and elevation budgets.
• Provide internal cost pricing for home options for use by the Sales department.
• Monitor option cost changes and obtain approvals for all price increases.
• Prepare and analyze direct cost reports, cost variances, and budget forecasting data.
• Track and evaluate cost impacts of blueprint revisions, specification changes, and municipal requirements.

Scope & Contract Integrity

• Develop, own, and maintain all scopes of work for each trade.
• Ensure scopes align with QA standards and cross-trade accountability.
• Manage specification books and standard community construction documentation.
• Coordinate with vendors and superintendents to correct scope gaps, quality issues, and recurring deficiencies.

Field Support & QA Collaboration

• Participate in company QA walks and collaborate with superintendents to validate trade performance.
• Coordinate corrective action with vendors where workmanship or scope compliance fails.
• Support the construction team with material availability issues or supplier escalations.

Systems & Reporting

• Maintain cost codes, bid packages, and contract items within Hyphen/BRIX and BuildPro.
• Use Microsoft Excel to develop tracking tools, cost models, budget reports, and bid comparisons.
• Produce regular reporting for cost forecasting, budget performance, and community profitability.

Leadership & Future Growth

• Operate initially as an independent department lead.
• Help define purchasing processes, policies, and tools for company scalability.
• May supervise purchasing assistants as the department grows.

This position will also be eligible for $500/month in vehicle stipend as well as a $100/month phone reimbursement.

Job Type: Full-time

Benefits:

• Health insurance

Work Location: In person