Billing Clerk

Overview

Responsible for managing invoicing, reconciliations, billing records, and monthly reporting while ensuring compliance with company policies and financial regulations. Serves as the primary point of contact for client billing inquiries, resolving payment and invoice discrepancies in a timely and professional manner. Requires 5 years of billing/accounts receivable experience, proficiency in accounting software and Excel, and strong organizational, communication, and problem-solving skills.

Responsibilities

Billing:

• Invoicing: Prepare and distribute invoices to clients in a timely and accurate manner. Ensure that all billable services, fees, and expenses are properly accounted for.
• Reconciliation: Reconcile discrepancies between invoices and client records, collaborating with internal teams to resolve issues.
• Data Entry: Maintain and update client billing information in the financial system, ensuring accuracy and completeness.
• Reporting: Generate monthly billing reports for internal review and analysis.
• Compliance: Ensure billing procedures comply with relevant company policies and legal requirements, including tax regulations and contractual agreements.

Financial Reconciliation:

• Record Maintenance: Ensure accurate recording of all transactions related to invoicing and collections within the financial system.
• Audit Support: Assist in preparing documentation and reports for audits, ensuring all billing and collection records are accurate and up-to-date.

Customer Service:

• Client Relations: Act as the main point of contact for billing inquiries, providing timely and professional customer service.
• Issue Resolution: Address and resolve client concerns regarding invoices, charges, and payments.

Qualifications

• 5 years of experience in billing, accounts receivable
• Experience working with billing systems and accounting software