Audit Administrative/Billing Assistant

Dannible & McKee, LLP, a premier CPA and consulting firm in Upstate New York, is seeking one full-time Audit Administrative/Billing Assistant to join our operations department. This position will be part of a fast-paced team that is responsible for providing best-in-class support to our partners, employees and clients.

Job Responsibilities:

• Support Partners and professional staff as necessary with administrative needs not limited to monthly billing, accounts receivable monitoring, and maintaining calendars for assigned Partners.
• Assist in preparation, proofreading, editing and processing of documents not limited to correspondence, financial statements, proposals, mail merge and email blasts.
• Maintain and develop technological skills required to support Partners and professional staff.
• Perform rotating clerical duties not limited to answering phones, receiving, sorting and distributing mail, and correspondence filing.
• Cross-trained to serve as backup to other administrative assistants and reception as needed.
• Responsible for semi-monthly processing of timesheets and expense reports.
• Data entry, not limited to input of bill adjustments.
• Prepares functionalization reports for monthly billing meetings.
• Assists accounting & advisory service clients not limited to billings and payments.
• Other duties as assigned.

Minimum Requirements:

• High School diploma or equivalent.
• Proficient in Microsoft Office Suite.
• Understanding of standard office functions such as filing, scanning and telephone techniques.
• Exceptional interpersonal and communication skills, both written and verbal.
• Excellent time management, planning and prioritizing skills.
• Must be organized, detail oriented and have ability to work in a fast-paced environment.
• Ability to uphold professional standards and Firm/client confidentiality.