Transportation Coordinator

We are looking to hire an exceptionally passionate, multitasking and detail-oriented individual that is self-motivated and experienced in supporting a transportation team with daily administrative tasks.

What will your job involve?

• Maintain inter-departmental communication between our plant operations, sales, and field operations teams


• Using Nextraq, logs and other documents, track and monitor driver activity. i.e.  excessive stop times, excessive idling, excessive speeding, etc.


• Work with administration and production staff to ensure accurate and efficient creation of manifest


• Co-ordinate scheduled vehicle servicing and rectification of equipment issues to improve vehicle performance as required


• Conduct regular vehicle inspections to ensure compliance with roadworthiness, vehicle cleanliness and appropriate driver operation


• Prepare and print memorandums for effective driver communication


• Maintain Key Performance Indicators measures.  (EG: Spreadsheets) (Note these items to be defined)


• Analyze route efficiencies to ensure optimum cost savings achieved


• Be pro-active in assisting with the development of safe work practices


• Responsible for ensuring driver compliance with Occupational Health and Safety legislation and principles and rectify any non-conformance or matters of concern regarding Health and Safety and Environmental matters


• Ensure minimal errors are made and high quality of customer service delivered


• Responsible for the quality assurance of smart containers being unloaded and loaded into trucks pre and post trip


• Ensure accuracy of orders: must review all load sheets and ensure quantities are correct prior to shipping in accordance to customer requirements.


• Assist in implementing new processes, procedures, and guidelines to ensure quality and cost control


• Support projects related to the improvement of logistics processes


• Monitor commercial drivers’ Hours of Service and maintain DOT compliance


• Monitor and answer daily emails with vendors and customers


• Assisting the Transportation Supervisor with any projects and tasks needed


• Working 50 hours per week

Requirements:

• 2 years’ experience of Transportation Support and/or dispatch experience


• At least 6 months of box truck driving experience


• High School Diploma or equivalent (GED) required


• Strong attention to detail and ability to multitask


• Strong verbal and written communication skills


• Good understanding of transportation/logistics practices and procedures


• Knowledge of best practices for customer needs assessments, meeting quality standards for services, and evaluation of customer satisfaction


• Willingness to be a strong team player and contribute to a positive work environment


• Knowledge of Microsoft Office applications, including Word, Excel, and Outlook

Reports and Matrix

• Previous Day Hours




• Post to metric board


• Hours tracking sheet

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    • Identify HOS Issues
    
    
    
    
    
  
  
  
  
  

Compliance

• Daily Management of FADV




• Notify Supervisors of expiring items


• Work with drivers on updates to complete Admin work





• Toll Compliance and Transponder tracking


• DOT Binder

• Insurance


• Permits


• Plates/Registration

Fleet Maintenance

• Vehicle Repair updates in TMS system (Fleetio today)

Samsara

• Daily Route Check @ noon




• Updates Supervisor of any delays

Cornerstone

• Daily Admin Tasks




• Review training schedules with planning Supervisor

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    • Schedule Drivers for training
    
    
    • Assist Supervisors with training updates/materials
    
    
    
    
    
  
  
  
  
  

• Upload 15-day training log

Daily Routes

• Organize office files


• Print packing slips


• Update Driver notes on stops

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  • Ensure all notes are accurate and current to the customers’ needs
  
  
  
  
  

Salesforce

• Case Management




• Update cases


• Work with Supervisors on DHCSM cases

Who are we?

We are a healthcare service company providing safety systems and medical waste collection for hospitals, medical centers, surgical centers, nursing homes and an array of customers within the healthcare setting. Our focus is delivering quality and safety-focused medical waste management services that reduce needlestick injuries, positively impact infection control and reduce environmental burden. As a service to our customers we dispose and treat medical waste on site at our treatment facilities across the U.S.

Daniels Health & Sharpsmart is an equal opportunity employer. In accordance with anti-discrimination law, it is the purpose of this policy to effectuate these principles and mandates. Daniels Health & Sharpsmart prohibit discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law. Daniels Health & Sharpsmart  conforms to the spirit as well as to the letter of all applicable laws and regulations.

Daniels Health conducts background checks and drug testing as part of the post‑offer hiring process.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.