Procurement & Operations Coordinator

Position Title: Procurement & Operations Coordinator

Location: Rockville Centre, NY (Hybrid)

Key Responsibilities

• Create purchase orders and maintain accurate procurement records, order documentation, and project information within Studio Designer, including acknowledgements, invoices, freight documents, tracking details, and estimated ship dates.
• Review vendor acknowledgements for pricing, quantities, specifications, and lead times, while monitoring active orders and proactively following up on production schedules, shipping updates, and delivery timelines.
• Coordinate with vendors, manufacturer representatives, warehouse partners, and the design team regarding order status, incoming shipments, inventory, project milestones, and delivery scheduling.
• Assist with warranty claims, damages, returns, repairs, replacements, and procurement-related issue resolution, escalating concerns to the Procurement & Operations Manager when appropriate.
• Maintain accurate procurement trackers and inventory records, including physical studio inventory, confirming received merchandise, and ensuring inventory is installation-ready.
• Prepare installation packets, punch lists, procurement updates, and other project documentation while supporting installation planning, post-installation follow-up, and internal team meetings.
• Support the overall day-to-day operations of the studio through administrative assistance and project coordination as needed.

Role Details

• Support the day-to-day execution of the procurement process from proposal approval through final installation.
• Serve as a key point of coordination between the design team, vendors, manufacturers, freight partners, and warehouse.
• Maintain accurate procurement records, project information, and inventory within Studio Designer and associated tracking systems.
• Help ensure projects remain organized, on schedule, and proactively identify potential issues before they impact project timelines.
• Assist with overall studio operations through administrative assistance and project coordination.

Requirements

• 3 years of experience in an interior design procurement, project coordination, or similar style role.(Experience working within a residential interior design studio preferred.)
• Working knowledge of Studio Designer or similar procurement software is a must. 
• Experience coordinating details and proposals for custom furnishings, lighting, fabrics, rugs, wallcoverings, etc.
• Excellent organizational skills with exceptional attention to detail and the ability to prioritize multiple projects and deadlines simultaneously.
• Familiarity with freight logistics, receiving warehouses, and installation coordination. 
• Proficiency in Google Workspace (Docs, Sheets, Drive, Gmail) and Canva.
• Self-motivated with the ability to work independently while collaborating closely with a small team.
• Valid driver’s license and reliable transportation, or the ability to commute to projects as needed.

Why You’ll Love DRDC

• An exceptional team that loves what they do and more so, who they do it with!
• Opportunity to work in a beautiful brand-new studio designed to inspire creativity and collaboration every single day!
• Meaningful, high-touch projects with incredible clients, trusted trades, and top-tier creative partners. (Lot’s of industry events and fun opportunities!)
• A studio culture built on excellence, heart, collaboration, and lots of laughter
• Bonus points if you’re coffee-obsessed like the rest of us … we take our lattes very seriously! :)

DEI Statement: Danielle Rose Design Co. is proud to be an equal opportunity employer—we hire based on skills, experience, and potential regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.

… If you love organization, thrive in a fast-paced environment, and are excited to be an integral part of bringing thoughtfully designed homes to life, we’d love to hear from you!