What are the responsibilities and job description for the Executive Assistant & Listing Manager position at Danielle Clement Homes @ Tru Agent Real Estate?
Executive Assistant & Listing Manager
Location: Greater Rochester / Canandaigua, NY (In-Office Field Based)
Role Overview
Danielle Clement Homes is seeking a reliable, detail-oriented Executive Assistant & Listing Manager to support our growing real estate team. This role plays a key part in keeping both our listings and daily operations running smoothly. You’ll provide hands-on support in the field, assist with day-to-day logistics, and help ensure a consistent, high-quality experience for our clients. We are a high-performing but collaborative team, and this position is essential in connecting the behind-the-scenes systems with what’s happening in the field. This role also includes direct executive support, helping manage scheduling, logistics, and day-to-day coordination to keep operations running smoothly.
Key Responsibilities
- Support the preparation, launch, and maintenance of all listings
- Assist with scheduling, coordination, and day-to-day administrative needs
- Manage on-site listing tasks such as meeting photographers, setting up materials, and ensuring properties are ready
- Help coordinate client gifts, events, and ongoing touch points
- Act as a liaison between the field, marketing team, and vendors
- Maintain organization across office systems, supplies, and materials
- Provide direct executive support, including calendar management, appointment coordination, and personal and professional task support
Qualifications & Experience
- Strong organizational skills and attention to detail
- Dependable and proactive, with good follow-through
- Comfortable managing a variety of tasks in a fast-paced environment
- Professional and confident in client-facing situations
- Willingness to be both in the field and handling administrative work
- Reliable transportation for local travel
- Minimum of 5 years of Executive Assistant experience OR 2 years of real estate experience required
- Experience supporting a high-performing professional or small team strongly preferred
Work Style & Expectations
- Combination of in-office work and regular time in the field
- A role that requires flexibility, responsiveness, and strong communication
- Team-oriented environment with clear systems and support in place
Why This Role Matters
This position helps ensure that our listings are presented at a high level and that our clients feel supported every step of the way. It also allows Danielle and the team to stay focused on their core responsibilities, making it an important part of our overall success.
Pay: $40,000.00 - $60,000.00 per year
Benefits:
- 401(k)
- Paid time off
Application Question(s):
- Are you able to travel locally on a daily basis for field responsibilities?
- Are you available evenings and weekends as needed in a real estate environment?
- Are you comfortable with a role that includes both professional and personal support tasks?
- Have you worked in a fast-paced, client-facing environment before?
Experience:
- Executive Assistant: 1 year (Required)
Ability to Commute:
- Canandaigua, NY 14424 (Required)
Work Location: In person
Salary : $40,000 - $60,000