What are the responsibilities and job description for the Office Manager position at Dan's Overhead Door Career Page?
Title: Office Manager
Reports to: General Manager
Job Type: Full-Time
Location: North Liberty, IA
Come join our team and open the door to an amazing career at Dan’s Overhead Doors & More! We have an immediate need for Office Manager at our North Liberty, IA location.
Dan’s Overhead Doors & More is one of Iowa’s leading garage door companies. We believe in not only being a business of integrity, but a part of our community. With our commitment to quality, professionalism, and customer satisfaction, we have built a solid reputation as a trusted provider of garage door installation, maintenance, and repair services for over 40 years. Our team of experts is known for their attention to detail and commitment to delivering the best solutions for our customers' needs.
Summary
In the role of Office Manager, you will assume a pivotal responsibility in ensuring the smooth operation of our office environment. You will support administrative staff, manage office logistics, and backfill positions during staff vacations and absences. Your responsibilities will include overseeing daily office functions, coordinating schedules, managing payroll, and maintaining effective communication within the team.
Duties
- Administrative Support: Assist administrative staff with their daily tasks and projects to enhance overall productivity.
- Staff Coverage: Step in to fill office roles during vacations or absences, ensuring continuity of operations.
- Office Management: Oversee office supplies, equipment maintenance, and workspace organization to create an efficient and welcoming environment.
- Payroll Coordination & Compliance: Serve as the primary liaison between the local team, Corporate HR, and our third-party payroll provider to support accurate and timely payroll processing.
- Communication Coordination: Facilitate communication between departments and assist in scheduling meetings and events.
- Process Improvement: Identify areas for improvement in office processes and implement solutions to enhance efficiency.
- All Hands-on deck: You may be asked to go beyond your role and assist where needed: Contribute to various tasks and provide team support.
Requirements
- Experience: 2-5 years in office administration or management.
- Organizational Skills: Ability to manage multiple tasks and maintain organized records.
- Communication Skills: Good verbal and written communication for staff and client interactions.
- Technical Proficiency: Familiarity with office software and basic IT troubleshooting.
- Problem-Solving Skills: Quick and efficient issue resolution.
- Interpersonal Skills: Strong ability to work with diverse teams and foster a positive environment
Preferred Experience
- Prior payroll processing experience within the construction or skilled trades industry is helpful.
- Familiarity with Davis-Bacon wage requirements and Certified Payroll reporting is helpful but not required.
Skills
- Willingness to learn, lead, and lean in.
- Strong problem-solving skills.
- Excellent attention to detail.
- Adaptability to a changing work environment.
- Excellent analytical and problem-solving skills.
- Ability to work independently and collaboratively in a fast-paced environment.
- Strong communication and interpersonal skills.
Work Conditions
- Climate controlled, office environment
- Continuous sitting at workstation as well as frequently moving throughout office and warehouse/operational spaces.
- Repetitive hand and wrist motion, use of computers and internal office equipment
Benefits
We are proud to offer a robust benefits package to our Team Members including:
- Competitive salary
- Medical, dental, and vision insurance with multiple plan options
- Short and Long-Term Disability
- Employer-paid Life Insurance with buy-up options
- Accident Care
- Hospital Indemnity
- 401(k) with Employer Match
- Generous Paid Time Off (PTO)
- Paid holidays
- Team member recognition & reward programs
- Opportunities for Advancement
- Stipends for company uniforms & specialized tools/equipment
- Annual PPE Allowance
Core Values
At Dan’s Overhead Doors & More, we base our actions on the following core values and request the same from all Team Members:
- Teamwork – we operate as a team and succeed together.
- Grit – we have the courage, strength, and character to persevere.
- Sincerity – we are transparent and trustworthy.
- Development – we strive for continuous improvement, both professionally and personally
We are an (EOE) Equal Opportunity Employer.