What are the responsibilities and job description for the Accounting Clerk position at Dan & Jerrys Greenhouses)?
OUR MISSION: Growing To Serve You
We exist to bring beauty and joy to our communities through our high-quality plants.
WHO WE ARE:
Dan & Jerry’s grows bedding plants, fruit, vegetables, herbs, and flowers annually in MN, SD, IA, and MI. We service retail centers throughout the Midwest and the East Coast.
POSITION SUMMARY:
Reporting to the Staff Accountant, the Accounting Clerk is responsible for managing the functional duties in customer billing, invoicing, collecting, applying payments, and preparation of reports. The Accounting Clerk is accountable for maintaining the confidentiality of all communications, correspondence, reports, and records associated with customer accounts.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
(comprehensive, but not limited to)
- Maintain open and effective lines of communication with Supervisor
- Provide exceptional internal and external customer service, maintaining close communication with Vendor Managed Inventory (VMI) customers throughout selling seasons
- Conduct financial research regarding the credit worthiness of customers and potential customers
- Maintain updated account information and records of customers
- Forecast, track, record and reconcile incoming customer payments
- Generate and issue invoices and statements of account to customers for order and sales transactions
- Enter fulfillment and invoicing to customer portals
- Provide A/R oversight for all operating entity locations, reconcile customer accounts, collect aging balances
- Provide timely, professional responses to email inquiries
- Collaborate with sales team on all customer account statuses
- Manage Company expense card program(s)
- Enter monthly production inventory usages
- Assist in reconciling monthly balance sheet accounts
- Report, file and pay monthly sales, use, and fuel tax timely
- Perform monthly software maintenance and prepare timely and accurate monthly reports
- Assist with audits and review for discrepancies in receivable accounts
- Provide ad-hoc reporting and participate in special projects
- Review the existing policies, processes and procedures and communicate any process deficiencies
EDUCATIONAL AND EXPERIENCE QUALIFICATIONS
- Minimum education high school diploma or equivalent
- 3 years accounts receivable or collections experience in an office environment
- 3 years account reconciliation experience
- 2 years creating journal entries
- Data entry experience
- Experience creating and maintaining spreadsheets.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Accuracy and attention to detail
- Fluent typing and data entry skills
- Excellent organizational, written, and verbal communication skills
- Strong listening skills
- Comfortable with math and calculations
- Proficient with Microsoft office products, including Outlook, Word, and Excel
- Ability to prioritize work and balance multiple projects and deadlines
- Ability to commit to and meet, or exceed deadlines
- Ability to maintain consistent documentation
PERSONAL ATTRIBUTES:
- Practical, pragmatic, hardworking and committed
- Motivated by providing service to others, delighting internal and external partners
- Demonstrates a strong work ethic, flexible with work hours, and willing to be available when necessary
- Does what it takes to get the job done
The qualifications listed above are guidelines. Other combinations of education and experience may provide necessary education, knowledge, skills, and abilities to perform this job.
