Administrative Assistant, DCC

SUMMARY

The Dallas Cowboys Cheerleaders Administrative Assistant will report to the Director of Cheerleading by taking charge of a wide variety of logistical, planning, coordinating, and administrative duties with a proven ability to exercise a high level of confidentiality, discretion, diplomacy, and sound judgment.

RESPONSIBILITIES

• Manage the Director’s calendar, including making appointments and prioritizing the most sensitive matters; confirm and help prepare materials for upcoming meetings; prepare presentations and other visual materials.
• Providing administratve assistance, writing and editing emails, drafting memos, and preparing communications on the Director’s behalf.
• Maintaining comprehensive and accurate records.
• Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Work with relevant DCC Team to ensure initiatives and projects are on track in terms of timeline and content.  Provide early warning and follow up when something is going off-track.  Identify barriers to project completion and help overcome them.
• Maintain the DCC Department calendar and ensure projects and events are well coordinated and communicated. 
• Provide analytical support which may include research, project or situation assessment, data gathering and reporting.
• Order game day meals, water and snack orders for DCC and cast.
• Receive and distribute daily mail to Director and staff.
• Fulfill Director’s gifting requests to clients and sponsors.
• Photo management support.
• Monitor Social Media (Instagram, FB, Twitter, Tik Tok) of DCC and industry and inform Director.
• Provide support on recurring events.
• Complete other administrative duties (copy, scan and distribute documents) as required.

QUALIFICATIONS

• Enjoys facilitating the work of a senior leader and derives satisfaction from helping a team run successfully.
• Demonstrates superior organizational skills and ability to prioritize and balance multiple tasks in a fast-moving environment.
• Performs administrative tasks well and adjust focus between “big picture” strategic work and day to day “to dos” with ease.
• Has the ability to research and analyze material logically and share ideas and recommendations clearly.
• Has demonstrated skill in problem-solving; enjoys a challenge, achieves satisfaction from working things out, getting things done; demonstrates curiosity.
• Demonstrates superior communication skills, both written and verbal; comfortable interacting with staff at all levels and representing the ideas or position of the Director clearly and diplomatically, when needed.
• Idea generator who can think creatively with practical accomplishment in mind.  Can come to the position with ideas on how to make the Administrative Assistant position most successful.
• Exercise discretion and maintain confidentiality in carrying out responsibilities.
• Collaborative spirit; enjoys being part of a team.

PREFERRED SKILLS

• Microsoft Outlook and calendar skills (critical)
• Superb PowerPoint and presentation skills
• Microsoft Office 365, Word and Excel
• Working knowledge of Photo Shop, Capture 1 a plus.
• Instagram, Twitter, Facebook
• Capture One Photo Editing Software, Photo Shelter (Training provided)
• WebEx, Zoom, Microsoft Teams
• Sharepoint
• One Drive