What are the responsibilities and job description for the Administrative Coordinator position at Dallas County?
This position is responsible for providing administrative support to the Dallas County Attorney’s office.
KNOWLEDGE/SKILLS/ABILITIES
The above statements are intended to describe the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
- Prepares correspondence, reports, and other documents; provides administrative support to the management staff.
- Performs general administrative duties including but not limited to: processes incoming and outgoing mail, scanning, and interoffice and electronic filing for management staff.
- Schedules and cancels appointments and maintains calendars as needed for management staff;
- Assist in maintaining conference room calendars; schedules conference rooms for classes, meetings, depositions, conferences, and press briefings.
- Provide physical support for classes, meetings, depositions, conferences, and press briefings.
- Assist management staff with the onboarding and offboarding of Department employees and ensure that all access is granted or terminated accordingly.
- Assist management staff in processing department timesheets; and Human Resources paperwork including the processing of employee paperwork, including new employee paperwork; and create and submit payroll change forms.
- Assist in maintaining attendance, leave, and work from home tracking records for attorneys and management staff.
- Performs general clerical duties as assigned by management staff such as photocopying, filing, faxing, typing, and deliveries.
- May serve as back-up to Legal Secretaries as needed.
- Maintains the calendar and schedule for ride-alongs and law enforcement trainings related to staff attorneys.
- Serve as the point of contact for press, and assist in media relations and press briefings.
- Provide support to the victim witness coordinator when delegated by management staff.
- Provide support for office related travel for management staff and attorneys.
- Maintain Continuing Legal Education and Client Security Commission information for attorneys.
- Coordinates with County IT Department to keep the County Attorney section of the website up to date.
- Assist management staff in preparing and processing departmental claims, verifying invoices, provides resolution to claim discrepancies in a timely manner and assist with monitoring, tracking and preparing the department budget.
- Assures office equipment is maintained, and monitors and initiates purchase of office supplies.
- Performs related duties as assigned by management staff.
- High School Diploma or equivalent.
- One to two years work related experience as an Executive Assistant, or similar.
KNOWLEDGE/SKILLS/ABILITIES
- Knowledge of modern office practices and procedures.
- Knowledge of county and departmental policies and procedures.
- Knowledge of computers and job-related software programs.
- Skill in prioritizing, organizing, planning, taking initiative and working independently.
- Skill in meeting internal and external deadlines.
- Skill in the maintenance of files and records.
- Skill in the management of budgets.
- Skill in interpersonal relations.
- Skill in creating a quality and accurate work product in a timely manner.
- Skill in effective, professional, tactful and confident oral and written communication.
- Skill in operating computers and job-related software programs.
- Skill in Microsoft Office and Adobe programs.
- The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee uses tools or equipment requiring a high degree of dexterity and distinguishes between shades of color.
- The work is typically performed in an office.
The above statements are intended to describe the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this job.
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
Dallas County is an Equal Opportunity Employer. Women, minorities and persons with disabilities are encouraged to apply.
Dallas County participates in E-Verify.
Salary : $29 - $32