What are the responsibilities and job description for the Purchasing Specialist position at Dakota Storage Buildings?
The Purchasing/Accounting Specialist is responsible for supporting purchasing processes, maintaining vendor and order records, assisting with invoice and expense tracking, and related support to the CEO and leadership team. This role serves as a key coordination point across operations, vendors, accounting, and leadership to ensure priorities are completed accurately and on time.
Essential Duties and ResponsibilitiesPurchasing & Vendor Coordination
- Manage day-to-day purchasing support, including quote requests, order placement, vendor follow-up, and shipment tracking
- Maintain vendor files, pricing records, product information, and purchasing documentation
- Track purchase orders and confirm materials, supplies, and services are received on schedule
- Coordinate with operations to support inventory needs, material availability, and production timelines
- Resolve vendor issues related to pricing, delivery, shortages, or order discrepancies
- Identify opportunities for cost savings, better purchasing practices, and improved vendor performance
Accounting & Financial Support
- Process and track invoices, receipts, and payment documentation for accuracy and completeness
- Assist with invoice approvals and submission to accounting or external finance partners
- Maintain spend tracking reports, budget summaries, and other basic financial records
- Support credit card and expense reconciliation, coding, and documentation compliance
- Prepare purchasing and financial summaries for leadership review
- Assist with month-end documentation and administrative accounting support
Knowledge, Skills, and Abilities
- Strong organizational skills with high attention to detail and accuracy
- Working knowledge of purchasing, invoice tracking, and administrative accounting support
- Ability to manage multiple priorities and shift between financial, operational, and executive support tasks
- Clear and professional communication skills with vendors, leadership, and internal team members
- Strong problem-solving skills and ability to work independently
- Proficiency in Microsoft Office, especially Excel, and/or Google Workspace
- Experience with ERP systems, purchasing software, or accounting platforms preferred
- Ability to handle confidential financial and business information with discretion
Qualifications
- 3–5 years of experience in purchasing, accounting support, office administration, executive support, or a related role
- Experience in manufacturing, construction, distribution, or industrial environments preferred
- Associate degree in Accounting, Business, Operations, or related field preferred
- Equivalent combination of education and relevant experience will be considered
- Experience supporting vendor management, purchasing workflows, accounts payable, or senior leadership preferred
Pay: $25.00 - $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $25 - $35