What are the responsibilities and job description for the Executive Assistant position at Dakota Lifts?
Job Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team! In this pivotal role, you will provide comprehensive administrative support to senior leadership, ensuring smooth daily operations and effective communication across departments. Your proactive approach, exceptional organizational skills, and positive attitude will help drive our company's success. This position offers an exciting opportunity to be at the heart of our organization, supporting key executives and contributing to a professional and efficient work environment.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate appointments to optimize executives’ time and priorities
- Prepare, proofread, and distribute correspondence, reports, and presentations with attention to detail and accuracy
- Handle incoming calls using multi-line phone systems with professionalism and courtesy, providing excellent customer service
- Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents
- Assist with travel arrangements, including booking flights, accommodations, and transportation logistics
- Support office management tasks such as ordering supplies, maintaining office equipment, and overseeing front desk operations
- Perform data entry and bookkeeping tasks using QuickBooks or similar accounting software to support financial record keeping
Skills
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
- Exceptional typing speed and accuracy for efficient data entry and document preparation
- Proven experience in office management, clerical duties, or administrative support roles
- Knowledge of front desk operations, phone etiquette, and multi-line phone systems for professional communication
- Familiarity with the automotive industry helpful but not required.
- Strong attention to detail
- Effective time management skills to handle multiple responsibilities simultaneously
- Personal assistant experience or executive support background is preferred for understanding high-level needs
Join us as an Executive Assistant where your energy and expertise will empower our leadership team to excel! We value proactive professionals who thrive on organization, communication, and delivering exceptional support. This role is paid — a vital part of our dedicated team committed to excellence.
Job Types: Full-time, Part-time, Contract, Internship
Pay: $49,939.69 - $80,142.43 per year
Benefits:
- Flexible schedule
- Paid time off
Work Location: Hybrid remote in Bismarck, ND 58505
Salary : $49,940 - $80,142