Executive Office Administrator

Organization Overview

The Dakota Credit Union Association is a professional financial trade association dedicated to promoting and supporting the success of our members through advocacy, education, and collaboration. Our mission is to empower our members and advance the financial well-being of the communities they serve.

Position Summary

The Executive Office Administrator will provide senior-level administrative support to the CEO, other executive staff and the Association Board of Directors, ensuring seamless operations across governance, member engagement, communications, database management, Health Benefits Board of Trustees administrative assistance, and assist with event coordination. This role requires exceptional organizational skills, attention to detail, and strong written and oral communication abilities.

Key Responsibilities

Board of Directors and Health Benefits Trust Support & Record-Keeping:

• Coordinate Board of Directors meetings, including scheduling, preparing agendas, distributing meeting materials, and recording minutes.
• Maintain accurate governance records, including bylaws, policies, and resolutions
• Assist with Board correspondence and other governance-related tasks as needed.
  
  

Member Engagement & Communications

• Serve as a point of contact for member inquiries and communications.
• Support membership onboarding and retention efforts, including responding to inquiries and maintaining accurate membership records.
• Draft, edit, and distribute professional communications, including newsletters, announcements, and correspondence.
  
  

Database Management

• Maintain and update the membership database, ensuring accurate records and efficient data retrieval.
• Generate reports and analytics related to membership and organizational activities.
  
  

Event Coordination Administration

• Assist in planning and coordinating Board and Trustee activities, association events, including conferences, meetings, and networking sessions.
• Handle event logistics, such as registration, venue arrangements, and material preparation.
• Ensure events are executed smoothly and provide on-site support as needed.
  
  

Skills And Qualifications

• Exceptional written and oral communication skills.
• Strong organizational abilities with astute attention to detail.
• Proficiency in Microsoft Office Suite and database management software.
• Ability to manage multiple projects simultaneously and meet deadlines.
• Professional demeanor and ability to interact effectively with members, board members, and stakeholders.
• Prior experience in an administrative role, preferably within a trade association or nonprofit organization, is a plus.
  
  

Compensation And Benefits

Salaried position, Health, HSA, Dental, Vision benefits, 401K. Some overnight travel.

Disclaimer: The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

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