What are the responsibilities and job description for the Administrative Assistant position at DaGrosa Appraisal Company?
Job Summary
We are seeking an energetic and highly organized Administration Assistant to oversee daily office operations in a small real estate appraisal firm and ensure a smooth, efficient workplace environment. This pivotal role involves managing administrative tasks, coordinating communication, and supporting team productivity. The ideal candidate will possess strong computer skills, excellent organizational abilities, and a proactive attitude to foster a positive office atmosphere. As the backbone of our appraisal team, you will play a vital role in maintaining operational excellence and delivering exceptional customer support.
Responsibilities
- Manage front desk operations, including greeting callers, answering phones, and directing calls with professional phone etiquette.
- Oversee office supplies inventory, order necessary materials, and maintain organized storage solutions.
- Coordinate calendar management and schedule appointments for the appraisers.
- Perform data entry, track daily appraisal status, and handle document proofreading to ensure accuracy and clarity.
- May entail use of QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.
- Support clerical functions including word processing, filing systems, and general administrative support to enhance office efficiency.
- Assist with client communication and customer service inquiries via phone or email to foster positive relationships.
Qualifications
- Proven experience in office management or administrative roles with a strong background in clerical tasks and customer service.
- Proficiency in Microsoft Office suite (Word, Excel, Outlook) along with familiarity with spreadsheets and data entry tools.
- Technical proficiency with office management software, multi-line phone systems, and QuickBooks accounting software.
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Bilingual abilities are highly desirable to support diverse client interactions and team communication.
- Strong computer literacy including typing speed, proofreading skills, and familiarity with productivity software.
- Previous experience supporting front desk operations or personal assistant duties is a plus.
Join us as an intergal member of our team with enthusiasm and precision! Your expertise will help create an organized workplace where teams thrive and clients receive outstanding support. We’re committed to providing a dynamic environment that values your skills and encourages professional growth!
Pay: $22.00 - $25.00 per hour
Expected hours: 30.0 – 40.0 per week
Application Question(s):
- Hello, and thank you for your interest.
Before moving forward, I’d like to learn a little more about what you’re looking for in your next job and determine whether this position would be a good fit for both of us.
Here are a few details about the position:
Pay: $22–$25 per hour
Hours: Approximately 30–40 hours per week
Schedule: Flexible
Benefits: No benefits are provided. However, two weeks of paid vacation are available after one year of consistent employment.
The position requires good computer skills, particularly with Microsoft Word and email, along with strong organizational skills and attention to detail. The work itself is not overly difficult, but it involves a variety of administrative tasks and responsibilities. This variety keeps the work interesting, with something different to do throughout the day.
I look forward to hearing from you!
Work Location: In person
Salary : $22 - $25