What are the responsibilities and job description for the Records Administrator position at Dagen?
The Records Administrator plays a key role in ensuring the accurate and efficient management of legal records. This position is responsible for reviewing, organizing, categorizing, and electronically filing documents in alignment with firm policies, client requirements, and Records Management best practices.
Responsibilities
- Prepare, organize, and digitize client and case documents for electronic archiving and e-filing.
- Accurately code, index, and maintain e-filed records to ensure accessibility and compliance.
- Assist attorneys, legal assistants, and staff with file retrievals and day-to-day records requests.
- Support records operations, including scanning, e-filing, quality checks, and coordination of offsite storage.
- Contribute to audits, process improvements, and initiatives to enhance efficiency and compliance.
Qualifications
- Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Adobe Acrobat; experience with document management systems (e.g., NetDocs) preferred.
- Attention to Detail: Ability to manage deadlines while maintaining accuracy in record review and e-filing.
- Experience: Previous experience in records management, legal administration, or law firm support strongly preferred.
- Communication: Strong verbal and written communication skills, with professionalism and accuracy.
- Adaptability: Comfortable managing multiple priorities in a fast-paced, deadline-driven environment.
Requirements
- Self-Starter: Works independently with minimal supervision, taking ownership of responsibilities.
- Reliability: Consistently punctual, dependable, and committed to follow-through.
- Team-Oriented: Positive, collaborative, and able to work well both independently and with colleagues.
- Physical Ability: Capable of lifting up to 50 lbs. and performing tasks requiring standing or walking for extended periods.