Project Specialist

Job Details

Description

Job Summary

The Project Specialist performs tasks relating to project and change management. The Project Specialist must collaborate with other departments and vendors during project implementation, familiarize themselves with project management tools to assist in project task completion, organize resources, and assist in reviewing vendor documentation related to a project. This position requires a strong working relationship with various departments and vendors. This role is responsible for overseeing execution of projects and ensuring projects are completed timely, within scope, and within budget.

Essential Functions

Employees must be able to perform the essential functions of this position satisfactorily or make a request for reasonable accommodations as needed.

• Capture and document detailed project requirements, milestones, and deliverables. Use project management tools to develop project plans, timelines, and task assignments. Proactively follow up with internal and external resources to ensure tasks are completed timely.
• Coordinate with department leadership and resources to assess project needs and allocate appropriate use of time, personnel, and materials. Track resource availability and resolve conflicts or shortages as they arise.
• Participate in vendor implementation meetings to monitor project progress, address concerns, and ensure project execution occurs as planned. Organize and facilitate regular internal meetings to review project status, track progress, resolve issues, and ensure the project team remains aligned and satisfied with current objectives.
• Keep internal and external stakeholders informed of project developments, changes, and delays through regular communication. Ensure stakeholders have the necessary information to make informed decisions and take appropriate action when required.
• Collaborate with the key stakeholders to assess potential impacts of proposed projects on business processes, systems, customers, and employees. Assist with identifying all individuals or groups affected by the project-related change and areas where new processes, technologies, or tools need to be adopted. Ensure identified needs are factored into planning stages to anticipate resistance and prevent delays.
• Gather updates and prepare monthly project status reports, including key performance metrics, issues, and risks. Distribute reports to stakeholders and leadership, ensuring clarity and transparency on project progress.
• Assist in conducting risk assessments and ensuring new vendors meet the required standards for quality and reliability.
• Work closely with the Risk Management and Legal departments to review vendor contracts, ensuring compliance with company policies and project requirements.
• Participate in lessons-learned sessions, document key takeaways from the project for future process improvements. Contribute ideas to enhance project management processes, tools, or techniques.
• Undertake additional tasks and responsibilities as directed by the Director of Project Management.
  
  

Education & Experience

• Bachelor of Arts or Sciences degree from an accredited four-year college or university or other related business project management experience – required
• Self-motivated and detail-oriented
• Strong critical thinking and problem-solving skills
• Ability to multitask, meet deadlines, and work both independently and collaboratively
• Excellent verbal and written communication skills
• Ability to maintain the confidentiality of Company information
• Working knowledge of Microsoft Office, including Outlook, Word, and Excel.
• Experience with technology-related projects – preferred
• Strong technical writing skills – preferred
• High-level understanding of technology and current trends – preferred
  
  

Benefits

We offer the opportunity for career growth and development in a professional and pleasant working environment. We offer a competitive salary and exceptional benefits package including:

• Health Insurance-Dacotah Bank pays 100% of the premium, family and individual coverage
• Dental Insurance-Dacotah Bank pays 100% of the premium, family and individual coverage
• Health Savings Account
• Life Insurance for the employee and family
• Paid Vacation and Sick Time
• Retirement Plan Options
• Additional Perks and Benefits