Contract Coordinator

Reports to: Contract Administrator & Project Manager

Job Overview: The Contract Coordinator manages and coordinates all phases of a construction project from bidding, planning, and completion with emphasis on document preparation, correspondence and submissions. The Coordinator will coordinate with Estimators, Project Managers, Client Contracting Officers, Airport Security, Company Insurance Providers, Company Bonding Company, State Electrical and Contractor Licensing Boards and Exam Providers, Airlines, Hotels, Car Rental Companies, and Employees.

Responsibilities and Duties:

· Contract Opportunities: Assists Estimators with daily review of solicitation notices on digital platforms. Acquires and organizes project documents in bid folders for estimating team. Maintains bid calendar with deadlines.

· Bid Submission: Completes and submits bid documents for proposals to governing bodies.

· Post Award Management: Processes contract acceptance, and project forms, including site safety plan, ordering bonds and insurance for projects.

· Communication: Keeping all stakeholders informed of project updates and milestones, and assisting in addressing any issues or delays.

• Documentation: Creating and maintaining project documentation, including contracts, project billings, progress reports, material submittals, and project closure activities.
• Procurement: Assisting with the procurement of approved materials and equipment, and managing the material budget.
• Permitting: Ensuring all necessary permits and regulatory requirements are obtained and followed in each state.

· Project Closeout: Complete and submit contract close out documents.

· Licensing: Maintain calendar for electrical and contractor license renewals, annual/bieannual reports, and coordinate continuing education for company licenses.

· Safety: Compile project safety document. Arranges for OSHA training for personnel. Track safety compliance. File first report for occupational injuries.

· Organizes and prioritizes tasks for self and attempts to solve any obstacles that arise in day-to-day tasks.

Qualifications:

· Two Year Business Degree, Bachelors is a plus.

· Experience in a position of being able to prioritize and complete daily tasks.

· Proficient with MS Word, MS Excel

· AutoCad is a plus

· Excellent communication skills and interpersonal skills.

· Outstanding organizational skills

· Individual must be a self-starter and able to create daily tasks.

Success in the position looks like:

· Contract opportunities found for estimating team.

· Bid documents prepared correctly and submitted on time.

· Estimators notified and kept up to date on bid dates, site visits, and conference calls.

· Contract Documents and Files kept up to date and submitted in a timely manner.

· Shared calendar and communicates deadlines to team.

· Contractor licenses and electrical license are renewed before expiration date.

· Construction projects awarded to DEG/DACO.

· Project documents are correct and submitted in a timely manner.

Job Type: Full-time

Pay: $16.00 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance

Work Location: In person

Salary : $16 - $28