What are the responsibilities and job description for the Executive Assistant to the Deputy Superintendent position at Da Vinci Academy for Science and the Arts at San Antonio?
Job Title: Executive Assistant to the Deputy Superintendent
Reports to: Deputy Superintendent
Terms of Employment: 240 days
Hours: Full Time
Exemption Status: Non-Exempt
Location: DaVinci Academy for Science and the Arts - San Antonio
Primary Purpose:
Assist in efficient operation of school office and assist in clerical services for school
Qualifications:
- 3-5 years of general clerical or secretarial experience
- Education/Certification in Related field preferred
- Experience as PEIMS Clerk preferred
- Bachelor's Degree Preferred.
Special Knowledge/Skills
- Maintains and file all reports, records and other documents required for PEIMS submissions and/or audits
- Performs data entry as required for PEIMS
- Keeps current on policies and procedures outlined in the PEIMS Data Standards and Student Attendance Accounting Handbook
- Maintain composure in a stressful situation
- Proficient typing, word processing, and file maintenance skills
- Effective organizational, communication, and interpersonal skills
- Specific knowledge of subjects assigned
- Computer and technology skills
- Ability to be accurate and efficient in all phases of assigned responsibilities
- Ability to work with campus leadership
- Ability to work under a minimum amount of supervision
- Ability to use personal computer and software to develop spreadsheets, databases, and do word processing
- Ability to speak and translate in Spanish and English- preferred
- Maintains TEASE applications submitted to TEA
- Coordinates room availability for PEIMS Training and Clearing
- Collects, assembles and disseminates documentation for PEIMS training
Major Responsibilities and Duties:
- Perform data entry, maintains student files
- Maintain Deputy Superintendent calendar/schedule
- Respond to inquiries for the public, parents, students, and campus staff
- Remain current concerning campus events, courses, community resources, and related information
- Assist with clerical tasks
- Maintain a log of visitors in the school
- Receive incoming calls, take reliable messages, and route to appropriate staff
- Comply with district policies, as well as state and federal laws and regulations
- Adhere to the district’s safety policies and procedures
- Maintain confidentiality in the conduct of district business
- Must be able to perform the essential functions of talking and interacting with students and/or district employees in the specific work site assigned (classroom or office setting)
- Demonstrate regular and prompt attendance
- Other duties as assigned by supervisor
- Works closely with campus staff to research, correct and submit documentation for errors
- Works closely with campus staff to research, correct and submit documentation for Duplicate Enrollment
- Attends PEIMS Training
- Keeps current and abides by district, federal, state and local policies
EQUIPMENT USED:
Copier, personal computer and appropriate software, typewriter, printer, calculator, fax machine and audio-visual equipment
Mental Demands/ Physical Demands/Environmental Factors:
Mental Demands: Reading; ability to perform basic arithmetic; ability to communicate effectively (verbal and written); maintain emotional control under stress.
Physical Demands/Environmental Factors: Prolonged use of computer and work with frequent interruptions. May be required to lift 30 lbs. occasionally.
This job description describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Evaluation: Performance of this job will be evaluated in accordance with the provisions of board policy.